Digitisation, Storage and Disposal Services

Concepts

• national procurement service
• caerphilly
• records management
• national procurement service on behalf of the welsh public sector
• disposal services
• storage and retrieval
• disposal of ict assets entry
• disposal of records lot
• digitisation
• storage

Location

Caerphilly

Description

The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales. The DPS will cover Services in the following two lots: Lot 1: Digitisation, Storage and Disposal of Records Lot 2: Recycling, Reuse and Disposal of ICT Assets Entry to the DPS will be restricted to those organisations who meet the requirements of Article 20(1)(a) of the 2015 Public Contracts Regulations. Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Welsh based Charities. In addition, the Ministry of Defence are eligible to use this arrangement.

Lot Division

CPV Codes

• 79996100 - Records management
• 63121000 - Storage and retrieval services
• 63121100 - Storage services
• 79999100 - Scanning services
• 92512000 - Archive services
• 92512100 - Archive destruction services
• 90500000 - Refuse and waste related services
• 90514000 - Refuse recycling services

Indicators

• Bids should cover a maximum number of lots.
• Bids may cover one or more lots.
• Renewals are available.
• Participation is restricted sheltered workshops.
• It is a Dynamic Purchasing System (DPS) for many bidders.
• Award on basis of price and quality.

Other Information

This procurement is being conducted by the National Procurement Service (NPS), which is a division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Further information on the NPS can be accessed from the following link: https://gov.wales/national-procurement-service The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017. **The purpose of this notice is to extend the original period of validity of the Dynamic Purchasing System for an additional 24 months. The DPS period of validity commenced on the 16th of January 2017 and will now end on the 15th of January 2023. This period can be further amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form. Related notices for reference: OJEU Contract Notice 2016/S 195-351327; and national contract notice 63588 https://www.sell2wales.gov.wales/search/show/Search_View.aspx?ID=MAR188934 ** . The agreement will be available for use by NPS Member Organisations, Schools Educational Establishments, Town Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC Voluntary Organisations within the City County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become NPS members during the term of the agreement. In addition the Ministry of Defence will be eligible to use this agreement. In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities (provided that they exercise the same or similar functions) will also be able to enter into specific contracts under this DPS during its duration. The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk. . INTITIAL REGISTRATION ON THE PLATFORM - On registering on the Platform the Super User will select a username and will receive a password. - The Password will be sent to the e-mail address specified in the User Details section. - Please log-in to the Platform by entering your Username Password. - Registration should only be performed once for each Organisation. If you think someone in your Organisation may have registered on this Platform then you must not register again. - Contact the Helpdesk immediately if you are unable to contact the Super User. . HOW TO FIND THE PQQ: - Once logged in you must click on ‘PQQs Open to all Suppliers’. - The etender references for this Dynamic Purchasing System (DPS) are: - Project_33119 - Reference for applications onto the established DPS: pqq_32290 - Click on the title to access summary details of the PQQ. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ's’ on the home page. - You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. If you have any queries regarding the requirements please message using the e-tenderwales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852 If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format. . The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this application process or any non-commencement of the DPS or non-commencement of any call-off procedures. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=107217 (WA Ref:107217) The buyer considers that this contract is suitable for consortia.