HS2 Green asset management, maintenance & monitoring

Concepts

• hs2 ltd
• birmingham
• agriculture, fishing and forestry
• provision of green asset management
• green asset management
• land management
• provision of green assets
• green assets
• part of the hs2 act
• maintenance

Location

United Kingdom:

Description

HS2 Ltd is intending to procure a contract for the provision of Green asset management, maintenance & monitoring to deliver a programme for Phase One. The purpose of this Periodic Indicative Notice ('PIN') is to invite potential suppliers to participate in market engagement with HS2 Ltd in order to inform the development and finalisation of the proposed procurement and contracting approach. Further information on the intended approach and how potential suppliers can participate in HS2 Ltd’s market engagement exercise are set out in II.2.4) and II.2.14) and VI.3) sections below. HS2 Ltd anticipates publishing a Contract Notice in Feb 2023 to commence the procurement of the contract and this will be a separate Contract Notice with no linkage to this Prior Indicative Notice.

Total Quantity or Scope

As part of the HS2 Act, HS2 has a legal requirement to mitigate its environmental effects. In addition, HS2 has a requirement through agreements with the Department for Transport to provide environmental benefits. These requirements and provision of benefits include the provision of green assets. Much of the land that HS2 has acquired has been done so temporarily to construct HS2. Some of this land is being used as mitigation sites, replacing and enhancing biodiversity and landscape. Once construction of the permanent railway and associated green assets are completed, land and the green assets situated on that land, that are not required to operate the railway, will be handed back to the original landowner. However, some green assets will be kept within HS2 management on a temporary and permanent basis. These green assets, include, but are not limited to the following: • Woodlands • Grasslands • Hedgerows • Ponds, ditches and other non-engineering related drainage features • Habitat, including bat houses, reptile banks and hibernacula. Each of these green assets have environmental aims and objectives which can only be achieved through effective monitoring, maintenance and management (MMM). The green assets are currently being delivered by the Main Works Civils Contractors (MWCCs). MWCCs are contractually obliged to provide MMM of assets, until such time as the land is no longer required for construction of the end railway. Once completed, it is intended to transfers the management and maintenance of these green assets back to landowners. However, until this can be achieved green assets will be transferred back to HS2 for an interim period meaning that the management and maintenance liabilities reside with HS2 in the interim. HS2 require a Supplier to undertake the MMM of these assets during this period. It is therefore important for HS2, that MMM of green assets in this interim period continues to happen to ensure that; • Our mitigation sites meet their design objectives • We achieve our NNL requirements and deliver the Green Corridor ambitions • We ensure compliance with the EMRs and other licence conditions imparted on HS2 by statutory bodies such as Natural England • We avoid unnecessary reputational damage from failure of habitats and associated programme issues (cost and schedule) of rectifying. In cases where green assets transfer back to landowners, then HS2 needs to ensure monitoring of those assets, for the reason outlined above. Additional information: The market engagement registration can be accessed via the online Smart Survey: https://www.smartsurvey.co.uk/s/R2ILJ4/

CPV Codes

• 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
• 70332100 - Land management services
• 77300000 - Horticultural services
• 90700000 - Environmental services
• 90710000 - Environmental management
• 90714000 - Environmental auditing
• 90720000 - Environmental protection

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Proposed procurement and contracting approach. 1) It is intended that a contract will be awarded to multiple organisations covering lots once the packaging has been finalised. 2) The contract is anticipated to be awarded for a duration of three (3) years initial term with extension options for HS2, for up to two (2) years, making the maximum term of five (5) years if all extension options are exercised; 3) The estimated value of the contract cited in Section II.1.5 is for the full duration of the contract, and is the estimated total value of the award covering all lots; 4) The proposed terms and conditions will be NEC Term Services Contract (or the Term Services Short contract), Options A (Priced contract with activity schedule): 5) Given the scale and wide breadth of the scope of the contract, HS2 Ltd’s preferred procurement route is a two-stage restricted procurement procedure, under the Utilities Contracts Regulations 2016, however, dependent on the outcomes of market engagement with potential suppliers, HS2 Ltd reserves the right to choose an alternative Procedure; 6) The procurement will be managed via HS2 Ltd’s Jaggaer e-Sourcing portal; 7) HS2 Ltd intends to run the procurement to the indicative timescales below, which may at HS2 Ltd’s sole discretion, be subject to change at any time: • Publish PQQ – Feb 23 • Publish ITT – Jun 23 • Award contract(s) – Late 23 Conditions regarding this PIN: 1) This PIN is not a call for competition and is not published to reduce time limits for the receipt of tenders; 2) This procurement will be launched in due course by the publication of a Contract Notice not linked in any way to this PIN; 3) HS2 Ltd reserves the right not to commence any procurement or award any contract in respect of this opportunity; 4) The information contained in this PIN may be subject to change due to the impact of governance, assurance, regulatory changes and/or the market engagement outcomes. Insofar as is permitted by law, HS2 Ltd shall not be liable for any losses incurred by any party as a result of reliance on the information contained/linked herein; 5) Failure to register an interest in connection with this PIN shall not prevent an organisation from participating in any formal call for competition.