Catering EPOS and Stock Control solution

Concepts

• point of sale (POS)
• epos elements
• beverage control
• stock control solution
• stock
• catering
• epos
• inventory management
• software package
• lords gift shop

Location

Description

The authority is looking to appoint a single contract through the Restricted procedure for a maximum contract term of 8 years (initially a 5-year term with three 12-month extensions). An invitation to tender (ITT) will be issued providing full details of the requirement. Suppliers are welcome to form groups or partnerships for this opportunity but one supplier must act as the lead bidder. The solution, whether provided by a sole supplier or multiple suppliers in partnership with one acting as lead supplier, must allow for data to be shared between the stock inventory and ePOS elements. The Houses of Parliament are responsible for operating a wide range of catering, refreshment and retail facilities to support Members, Peers, staff, contractors and visitors across 5 buildings within the Parliamentary Estate. The House of Commons and House of Lords are separate reporting entities and operate separate business functions to manage purchasing, receiving, food & beverage control, accounting and finance. The Houses of Parliament currently operate 31 catering outlets on the Parliamentary Estate; there are 12 within the House of Lords and 19 within the House of Commons; The solution will operate across catering outlets in both House of Commons and House of Lords as well as the House of Lords gift shop.

Total Quantity or Scope

The authority is looking to appoint a single contract through the Restricted procedure for a maximum contract term of 8 years (initially a 5-year term with three 12-month extensions). An invitation to tender (ITT) will be issued providing full details of the requirement. Suppliers are welcome to form groups or partnerships for this opportunity but one supplier must act as the lead bidder. … The Houses of Parliament are responsible for operating a wide range of catering, refreshment and retail facilities to support Members, Peers, staff, contractors and visitors across 5 buildings within the Parliamentary Estate. The House of Commons and House of Lords are separate reporting entities and operate separate business functions to manage purchasing, receiving, food & beverage control, accounting and finance. The Houses of Parliament currently operate 31 catering outlets on the Parliamentary Estate; there are 12 within the House of Lords and 19 within the House of Commons; The solution will operate across catering outlets in both House of Commons and House of Lords as well as the House of Lords gift shop. Per annum, the outlets cumulatively generate over 2.5 million sales transactions across food, bar and gift shop services. During periods of high volume, total daily transactions may be up to 13,000 food sales, 2,000 retail (souvenir) sales and several hundred bar sales. The procurement will be carried out on the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk and any interested party should register on the portal now.

Renewal Options

3x12m extensions

CPV Codes

• 48110000 - Point of sale (POS) software package
• 48430000 - Inventory management software package

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** A previous tender opportunity was advertised in February 2023 but did not result in the award of a contract and the procurement was abandoned. To improve access to this opportunity and make it easier for potential suppliers to tender we have: -Carried out a market engagement (Request for Information) exercise to check our requirements are achievable. -Reduced the number of requirements and questions to answer -Reduced the number of mandatory or 'Pass/Fail' requirements -Redesigned the evaluation criteria to focus on outcomes and objectives -Reduced the minimum annual turnover from £1m to £500,000