Lease of vehicles for East Suffolk Services Limited

Concepts

• motor vehicles
• east suffolk services limited
• lease of vehicles
• woodbridge
• use

Location

WOODBRIDGE

Description

This is a contract award notice only. Lease of vehicles for use by East Suffolk Services Limited.

Award Detail

Award Criteria

CPV Codes

• 34100000 - Motor vehicles

Indicators

• Award on basis of price.

Legal Justification

Award of a contract without prior publication of a call for competition in the cases listed below: Extreme urgency brought about by events unforeseeable for the contracting authority. Explanation: East Suffolk Services Limited (ESSL) considers the award of the Contract without prior publication of a contract notice is permitted by Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR) on the basis that due to the bespoke nature of vehicles within the fleet to be procured that due to technical reasons, there was no reasonable alternative supplier who could provide the vehicles within the timescales for the provision of vital services to the residents and businesses of East Suffolk. Further, the Authority relies on Regulation 32(2)(c) in that it was not foreseen that ESSL would be required to enter into lease arrangements to ensure the continuity of delivery of the public services. Exit from the Lease Agreements has brought about conditions of extreme urgency as there was insufficient time to comply with the relevant time limits to carry out a procurement exercise, taking into account vehicle acquisition lead-in times and to enable successful tenderers to mobilise in time for service commencement on 1st January 2024. Therefore, the direct award was necessary to allow for the essential services to be continued by ESSL to the residents and businesses of East Suffolk from 1st January 2024. ESSL also relies upon Regulation 32(5)(d) in that the supplier is winding up its business activities, the Lease Agreement that has been entered into between the supplier and ESSL has been negotiated on particularly advantageous terms than those now available on the open market and therefore, the negotiated procedure without prior publication has been used in this situation. ESSL has already commenced the procurement exercise for the new vehicles using an approved framework and to replace the vehicles on an operating lease first. The twelve month term of the lease Agreement has been agreed on the basis that the new vehicles can be in place as soon as possible to ensure compliance with the PCR 2015.