Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail

A Contract Award Notice
by CRAWLEY BOROUGH COUNCIL

Source
Find a Tender
Type
Contract (Services)
Duration
6 year (est.)
Value
£650K-£1M
Sector
BUSINESS
Published
13 Feb 2024
Delivery
01 Apr 2024 to 31 Mar 2030 (est.)
Deadline
n/a

Concepts

Location

CRAWLEY

Geochart for 5 buyers and 4 suppliers
Crawley Borough Council
Horsham District Council
Mid Sussex District Council
Mole Valley District Council
Civica Election Services
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Leaflet | Map tiles by Stamen Design, under CC BY 3.0. Data by OpenStreetMap, under ODbL.

5 buyers

1 supplier

Description

Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters.

Lot Division

1 Lot A: Crawley Borough Council Electoral Print and Mail

This Lot is for all Electoral Print and Mail requirements of Crawley Borough Council.

Award Criteria
Key Staff Resources 6.0
Contract Management and Key Performance Indicators 6.0
Total Quality Management 10.0
Business Continuity and Supply Chain Resilience 10.0
CBC Social Value Principle (1) 4.0
CBC Social Value Principle (2) 4.0
CBC Social Value Principle (3) 4.0
CBC Social Value Principle (4) 4.0
CBC Data Transfer 4.0
CBC Storage, Transport and Delivery Method Statement 8.0
PRICE 40.0
2 Lot B: Horsham District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Horsham District Council.

Award Criteria
Key Staff Resources 6.0
Contract Management and Key Performance Indicators 6.0
Total Quality Management 10.0
Business Continuity and Supply Chain Resilience 10.0
HDC Sustainable Procurement Priority (1) 4.0
HDC Sustainable Procurement Priority (2) 4.0
HDC Sustainable Procurement Priority (3) 4.0
HDC Sustainable Procurement Priority (4) 4.0
HDC Data Transfer 4.0
HDC Storage, Transport and Delivery Method Statement 8.0
PRICE 40.0
3 Lot C: Mid Sussex District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Mid Sussex District Council

Award Criteria
Key Staff Resources 6.0
Contract Management and Key Performance Indicators 6.0
Total Quality Management 10.0
Business Continuity and Supply Chain Resilience 10.0
MSDC Sustainable Economy Strategy Commitments 16.0
MSDC Data Transfer 4.0
MSDC Storage, Transport and Delivery Method Statement 8.0
PRICE 40.0
4 Lot D: Mole Valley District Council Electoral Print and Mail

This Lot is for all the Electoral Print and Mail requirements of Mole Valley District Council

Award Criteria
Key Staff Resources 6.0
Contract Management and Key Performance Indicators 6.0
Total Quality Management 10.0
Business Continuity and Supply Chain Resilience 10.0
MVDC Sustainable Procurement Priority (1) 4.0
MVDC Sustainable Procurement Priority (2) 4.0
MVDC Sustainable Procurement Priority (3) 4.0
MVDC Sustainable Procurement Priority (4) 4.0
MVDC Data Transfer 4.0
MVDC Storage, Transport and Delivery Method Statement 8.0
PRICE 40.0

Award Detail

1 Civica Election Services (London)
  • Lot A: Crawley Borough Council Electoral Print and Mail
  • Reference: 1
  • Num offers: 5
  • Value: £817,930
  • Contractor is an SME.
2 Civica Election Services (London)
  • Lot B: Horsham District Council Electoral Print and Mail
  • Reference: 2
  • Num offers: 4
  • Value: £1,449,663
  • Contractor is an SME.
3 Civica Election Services (London)
  • Lot C: Mid Sussex District Council Electoral Print and Mail
  • Reference: 3
  • Num offers: 5
  • Value: £1,308,857
  • Contractor is an SME.
4 Civica Election Services (London)
  • Lot D: Mole Valley District Council Electoral Print and Mail
  • Reference: 4
  • Num offers: 4
  • Value: £567,446
  • Contractor is an SME.

CPV Codes

  • 79800000 - Printing and related services
  • 79810000 - Printing services

Indicators

  • Award on basis of price.

Other Information

The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).

Reference

Domains