Records Information Management, Digital Solutions and Associated Services
A Prior Information Notice
by THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE
- Source
- Find a Tender
- Type
- Future Contract (Services)
- Duration
- not specified
- Value
- 300M
- Sector
- BUSINESS
- Published
- 03 Jul 2024
- Delivery
- not specified
- Deadline
- n/a
Concepts
Location
Liverpool
1 buyer
Description
Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), Charities and third sector and Devolved Administrations. Suppliers are advised to refer to ‘ADDITIONAL INFORMATION SECTION V1.3’ below for further important information.
Lot Division
| 1 | Records Information Management Services SL1: Off Site Records Information Management Service SL2: Off Site Storage of Inactive Records SL3: On and/or Off Site Secure Shredding, Destruction and Disposal Services SL4: On and/or Off Site Combined Records Information Management Services SL5: On and/or Off Site Scanning Services (this service line cannot be used in isolation) |
| 2 | Digital Workflow and Cloud Hosting Solutions SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Service |
| 3 | Full Management of National Health Service (NHS) Patient Records (Off site) ● clinic preparation and management of NHS patient records ● digitisation (scanning) of patient records ● Off Site storage of patient records at supplier’s site(s) ● third party interim resources ● On Site managed service ● shredding, destruction and disposal (On and/or Off Site) |
| 4 | Specialist Records Management Services (On and/or Off Site) SL1: Listing SL2: Cataloguing SL3: Appraisal and Selection SL4: Sensitivity Review (Triage and/or Fully Managed) Service SL5: Record Preparation Service |
| 5 | Combined Digital Workflow, Cloud Based Hosting and Records Information Management SL1: Digital Workflow Solutions SL2: Cloud Based Hosting Services SL3: Scanning Services SL4: Interim Technical Resource SL5: Off Site Records Information Management Service SL6: Off Site Storage of Inactive Records SL7: Secure Shredding, Destruction and Disposal Services SL8: Off site and/or On Site Combined Records Information Management Services |
| 6 | TBC TBC: SL1: On-Site Storage of Active Physical Records SL2: On-Site Storage of Inactive Physical Records SL3: On/Off Combination Physical Records SL4: On/Off Shredding Destruction and Disposal SL5: Scanning services SL6: Data Entry services SL7: Digital Workflow Solutions SL8: Cloud Hosting (SaaS) Solution SL9: Bulk Scanning Services (including file preparation) SL10: 3rd Party Interim Technical Resources |
CPV Codes
- 63120000 - Storage and warehousing services
- 48311100 - Document management system
- 63121100 - Storage services
- 64216200 - Electronic information services
- 72312000 - Data entry services
- 72312100 - Data preparation services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79212000 - Auditing services
- 79212200 - Internal audit services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79410000 - Business and management consultancy services
- 79995100 - Archiving services
- 79995200 - Cataloguing services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services
- 92512100 - Archive destruction services
- 63121000 - Storage and retrieval services
Indicators
- Restrictions apply to the lot award allocation.
Other Information
1. Crown Commercial Service invites suppliers to state their expression of interest in this tender by emailing RM6346recordsmanagement@crowncommercial.gov.uk no later than midday on 31st July 2024 and providing the following information: Organisation Name; Representative contact name, job title, email address and/or mobile number; Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and State which lot(s) interested in. 2. Suppliers are advised to draw their attention to the certification requirements specific to each Lot stated within Additional Requirements. 3. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk]. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. 5. The value in II.1.5 is an indicative value over 7 years (84 months). 6. The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals - RM6346 Records Information Management and Associated Services for updates and monitor Tenders Electronic Daily for the publication of the OJEU contract notice.
Reference
- FTS 020356-2024