CAT-19-013 Frozen Food Products

Concepts

• miscellaneous food products
• belfast
• frozen food products
• cat-19-013 frozen food products
• food
• frozen
• other locations
• northern
• two further periods
• ea catering units/kitchens

Location

Belfast

Description

For the Supply and Delivery of Frozen Food Products to EA Catering Units/Kitchens or other locations within Northern for the period 1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months.

Award Detail

Renewal Options

1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months or parts thereof.

CPV Codes

• 15800000 - Miscellaneous food products

Indicators

• Options are available.
• Award on basis of price and quality.

Legal Justification

This contract is not an award without prior notice. This contract was awarded as per publication reference 2021/S 000-018224 July 2021. Modification to the framework is necessary to ensuring ongoing service provision and to facilitate the procurement of essential frozen food products required to serve meals until the commencement of a new arrangement is in place. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; There is currently a new tender process for the re procurement of Frozen Foods which it was anticipated would be completed by 30th June 2024 with a view to a new contract start date of 1st August 2024. However, there has been a delay in the evaluation which is outside of EA’s control. The supplies are required by schools and therefore require this short modification to term of 3 months to ensure no break in service. The additional 3 months is within the timeframes permissible under the Regulation 72. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the contract, it remains to be there to supply frozen food products. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework was £21,879,000 GBP. Further modified in May 2024 by £4,375,800 and again in July 2024 for an additional £2,500,000. This modification of £3,670,184.14 represents less than 50% which is permissible.