The Supply and Installation of an Immersive Suite Solution

Concepts

• wrexham
• audio-visual equipment
• immersive suite
• immersive training content
• immersive
• an immersive suite solution space
• video equipment
• installation services
• multimedia equipment
• computer screens and consoles

Location

Flintshire and Wrexham: Wrexham, North Wales

Description

Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies. We are looking to install an Immersive four wall and floor projection solution space using 2D projectors to be installed into a new building at the university. As a guide, the expected users of the immersive space will be: University Students Academic Researchers NHS Professionals and Trainees Industry Partners Schools and Colleges Professional Training Organisations Interdisciplinary Project Teams Community Outreach Initiatives University subsidiary limited companies – Glyndwr Innovation Ltd. (GIL), North Wales Science Ltd. (NWS) Commercial partners who the University will have Commercial Partnership contracts which may deliver revenue generation. The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building is due to be completed during December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until late 2025. It is expected that the Immersive Space supplier will work with the construction contractor throughout 2025 to ensure successful completion of the overall project. The solution needs to be able to run scenarios and content from a number of different applications. A full list is provided in Appendix 1F, which should be completed in full. The following are viewed as mandatory, and full compatibility integration need to be in place before 5th December 2025. The solution needs to allow the university to show their own pre-recorded and live streamed 360 material. The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 Titan camera system) The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 X4 camera system) The solution needs to be able to show material created using YouTube 360. The solution needs to be able to run scenarios from Google Earth The solution needs to be able to run scenarios from Google Street View The solution needs to be able to run scenarios from Matterport The solution needs to be able to run scenarios from Sketchup The solution needs to be able to run scenarios from Unity The solution needs to be able to run scenarios from Unreal Engine The solution needs to be able to run scenarios from Virtus Tech DigiSim (Wales Virtual Hospital) The solution needs to be able to run scenarios from VRPatients

Total Quantity or Scope

The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance. The supply of software and projection equipment which will combine to deliver an immersive suite solution space . The Immersive space will be housed in part of a new building on Wrexham University’s Plas Coch campus. This building works is due to be completed by early December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until October / November 2025. However, the University will place purchase orders for the Hardware equipment (i.e. Projectors) in early January 2025 for immediate delivery. Additional information: Supply and Delivery of the Equipment will be in Quarter 1 of 2025, but installation will be in October / November 2025(9 months later). Warranty and Subscription Licences are expected to commence from date of installation.

Renewal Options

As par of Appendix 1h Technical Specifications and the the Pricing Schedule, the Bidders are requested to provide prices for optional equipment, services etc which are subject to additional funding being made available.

CPV Codes

• 32321200 - Audio-visual equipment
• 51314000 - Installation services of video equipment
• 32322000 - Multimedia equipment
• 30231000 - Computer screens and consoles
• 51313000 - Installation services of sound equipment
• 48900000 - Miscellaneous software package and computer systems
• 72230000 - Custom software development services
• 72200000 - Software programming and consultancy services

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.
• Staff qualifications are relevant.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note there are multiple software applications that have been identified which will require full integration compatibility to be in place with the immersive suite solution before 5th December 2025. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145522. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:145522)