High Level Maintenance

Concepts

• repair and maintenance
• edinburgh
• high level building fabric maintenance services
• fabric maintenance
• maintenance
• all reactive building fabric maintenance work
• high level maintenance
• the high level internal and external building fabric
• the fabric maintenance
• hard and soft landscaping maintenance

Location

The Scottish Parliament, Holyrood, Edinburgh, EH99 1SP

Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to deliver high level building fabric maintenance services. This involves Planned Preventative Maintenance (PPM), reactive, minor and project change works activities to be undertaken on the high level internal and external building fabric at the Scottish Parliament Building, Holyrood, Edinburgh. The service will also include hard and soft landscaping maintenance and bird pest control. Due to the design and complexity of the building, much of the fabric maintenance is only accessible via rope access. It is considered the highest risk work activity that is undertaken on-site at the Parliament. The SPCB therefore require a specialist Service Provider, with a team based on-site at Holyrood who report directly to the SPCB Facilities Management Team. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator membership and maintain this for the duration of the Contract.

Total Quantity or Scope

The Scottish Parliamentary Corporate Body (SPCB) requires a Service Provider to carry out all high level, internal and external aspects of building fabric maintenance including building and window cleaning. The range of services includes: - all planned preventative maintenance for all the external and internal fabric of the buildings - all reactive building fabric maintenance work on an ad-hoc basis above finished floor height - external cleaning (including windows) - internal cleaning (including windows) - maintenance and coatings/finishes from the finished floor upwards - internal and external ceiling and roof repairs - cleaning and maintenance of external landscaping - the provision of bird control measures such as, netting, cleaning and removal - minor works and project change works. - snow clearing, proactive and reactive winter gritting - operation and maintenance of specialist access, lifting and cleaning equipment. - operation of flying drone survey equipment. It is anticipated that the contract work will be delivered by a combination of the Service Provider's in house resource and key subcontracts. The Service Provider must hold full Industrial Rope Access Trade Association (IRATA) Operator Membership and maintain this for the duration of the Contract. Payment of the Real Living Wage is mandatory as part of the contract conditions. Further information can be found within the tender documentation.

Renewal Options

Optional extensions which do not collectively exceed 60 months to be exercised at the sole discretion of the SPCB.

Award Criteria

CPV Codes

• 50000000 - Repair and maintenance services
• 70332000 - Non-residential property services
• 45112700 - Landscaping work
• 90620000 - Snow-clearing services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract. Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Tenderers will be required to complete a Supplier Cyber Assurance Questionnaire. The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB's assessment of cyber risk. For this contract, minimum requirements also include the holding of Cyber Essentials Certification (or equivalent). Further details are set out in the procurement documents. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28310. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: It is considered disproportionate for all service related sub-contracting requirements through PCS as they will be routine maintenance related service requirements that are relatively low value. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community benefits will apply to this contract and are a mandatory requirement. Bidders are invited to propose benefits against any of the following areas: - Employability initiatives - Education and Career Advice - Social Enterprise - Charity - Community Initiatives Further information can be found in the tender documents. (SC Ref:786686)