Hard FM ELFT

Concepts

• facilities management
• hard fm elft
• elft
• standard hard fm practices
• sustainabilityo elft
• hard fm service
• tailored and innovative solutions.o elft
• health services
• buildings management
• innovative solutions

Location

Description

Tenders are invited from interested parties for the provision of Hard FM service, for East London NHS foundation Trust, accordance with the Tender Specification within Document ITT

Total Quantity or Scope

East London NHS Foundation Trust (ELFT) has chosen the Competitive Procedure with Negotiation (CPN) under the Public Contracts Regulations 2015 (Regulation 29) to procure a fully outsourced and managed hard facilities management (FM) contractThis decision is based on the following considerations:1. Complexity of Requirementso The scope of the hard FM contract includes statutory compliance, reactive and planned maintenance, and sustainability initiatives, which require bidders to propose tailored and innovative solutions.o ELFT operates a diverse estate with varying building types, including hospitals, community health centers, and administrative offices, necessitating flexibility in delivery models.o The complexity and uniqueness of these requirements warrant a process that allows for clarification and refinement of bids through negotiation.2. Achieving Value for Money (VfM)o The negotiation phase allows ELFT to explore opportunities for enhanced service delivery, cost efficiency, and innovation in areas such as energy management, compliance, and technology integration.o By engaging with bidders during negotiations, ELFT can ensure proposals align with its strategic objectives, including achieving net-zero targets and delivering social value outcomes.3. Mitigating Risko The CPN process enables ELFT to work collaboratively with bidders to address potential risks, such as: TUPE transitions for existing staff. Mobilization challenges. Compliance with statutory regulations (e.g., Health Technical Memoranda, Building Regulations).o This reduces the likelihood of post-award issues and ensures robust contractual arrangements.4. Promoting Innovation and Sustainabilityo ELFT aims to encourage bidders to propose innovative solutions that go beyond standard hard FM practices, such as adopting energy-efficient technologies or implementing predictive maintenance systems.o The ability to negotiate allows ELFT to refine and enhance these proposals, ensuring they deliver long-term sustainability benefits.5. Ensuring Stakeholder Alignmento The negotiation process ensures that the final contract aligns with the diverse needs of ELFT’s stakeholders, including patients, staff, and regulators.o This approach also provides an opportunity to address specific local needs and priorities, such as integrating social value initiatives that benefit the communities ELFT serves.6. Legal and Procedural ComplianceThe CPN process complies with Regulation 29 of the Public Contracts Regulations 2015, which permits its use where:Requirements cannot be met without adaptation or bespoke solutions.The contract involves design or innovative solutions.The specifications cannot be established with sufficient precision upfront.The contract will run for an initial period from 2nd September 2025 to 1st September 2028 with options to extend for a further two twelve-month periods,, reviewed annually, with a final end date of 1st September 2030.The estimated total value of the contract over its duration (including the extension options if these are taken up) is £19,500,000 million excluding VAT.

Renewal Options

options to extend for a further two twelve-month periods,, reviewed annually, with a final end date of 1st September 2030.

CPV Codes

• 79993100 - Facilities management services
• 85100000 - Health services
• 79993000 - Building and facilities management services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **