Performance, Risk and Project Management Software

Concepts

• flintshire
• information technology
• flintshire county council
• project management software
• software package
• it software solution
• comprehensive software package
• management of risk
• effectiveness of project management
• council members

Location

Flintshire County Council

Description

Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements. This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority. The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

Renewal Options

The Contract will be awarded for 60 months with the option to extend to a maximum duration of 15 years. Details on this can be found in the Procurement documentation

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Performance considerations apply.
• Award on basis of price.

Other Information

Instructions 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the “Sign Up” button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click “Register” 6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details. 7. Please enter the information requested, click the “” on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click “”. This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click “Complete Registration” and you will enter the Supplier Network page. 14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you. 15. Click the “” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response”, or “Decline” this opportunity. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Suppliers will be asked to submit an offer of what social value they will be able to deliver via the contract using Flintshire’s Themes, Outcomes and Measures Framework. Please see Social Value Guidance Document within the 'Request Documents' section of Proactis for further information and guidance on Social Value as well as the Evaluation Methodology document for details of how this element of your bid will be evaluated. (WA Ref:107131)