Horsham District Council - Grounds Maintenance Services Contract

Concepts

• horsham
• grounds maintenance
• horsham district council
• grounds maintenance services contract
• grounds maintenance services
• repair and maintenance
• provision of grounds maintenance services
• horsham park
• maintenance services
• district’s towns

Location

Horsham

Description

Horsham District Council is inviting tenders for the provision of Grounds Maintenance Services which covers planned maintenance as well as remedial and reactive work.

Total Quantity or Scope

Horsham District Council (the Council) invites tenders for the provision of Grounds Maintenance Services. The Commencement Date for the delivery of the services is scheduled to be on 1 February 2022 at 00:00 hours. The Contract will be awarded for a period of 7 years until 31 January 2029. The Authority may extend this agreement beyond the Initial Term by a further period or successive periods of one year or more up to a maximum of seven (7) years in total subject to performance and the absolute discretion of the Council. The parks and countryside estate is spread across the District’s towns and villages, though with a concentration of sites in Horsham town. These range from the Green Flag award-winning Horsham Park, recreation grounds, ornamental shrub beds, amenity greenspace, closed graveyards and an active cemetery. In total there is some 120ha of land to be managed within the Contract, split across over 230 sitesThe Contract covers planned maintenance as well as remedial and reactive work, the full details of all requirements are contained within the tender documentation, however the contract includes grass cutting, strimming and litter picking of public areas, hedge cutting, maintenance of shrub beds, sport pitch marking and maintenance, provision and watering of floral displays, ditch clearance, and weed control. The contract also includes the provision of minor works in its public spaces which includes for example fencing, repair, removal and installation of street furniture, broadwalk or paving repairs. The Council is developing a business case for the outsourcing of play inspections, bin emptying and associated maintenance services and therefore is seeking pricing relating to this in order to inform the business case. Bidders should be aware that the estimated value of this element is in the region of £100k p.a. This sum is included in the estimated contract value in the contract notice but cannot be guaranteed.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.

Renewal Options

The contract has an option to extend for a further period or successive periods of one year or more up to a maximum of 7 years (84 months) subject to performance and the absolute discretion of the Council. The Council is developing a business case for the outsourcing of play inspections, bin emptying and maintenance services and therefore is seeking fixed cost pricing relating to this in order to inform the decision making process. Bidders should be aware that the estimated value of this element is in the region of £100k p.a and this sum is included in the estimated contract value in the contract notice but cannot be guaranteed. HDC have the right to instruct the contractor to carry out these services.

CPV Codes

• 77314000 - Grounds maintenance services
• 50800000 - Miscellaneous repair and maintenance services
• 77320000 - Sports fields maintenance services
• 77312000 - Weed-clearance services
• 77310000 - Planting and maintenance services of green areas
• 77340000 - Tree pruning and hedge trimming
• 77314100 - Grassing services
• 50870000 - Repair and maintenance services of playground equipment
• 77313000 - Parks maintenance services
• 77330000 - Floral-display services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.

Other Information

The value provided in Section II.1.5) represents the Councils estimate of the total value of the contract opportunity, including the value of all potential options as explained in Section II.2.11) above over contract period including any possible extensions. The Information for Bidders document contains the mandatory selection criteria which must be met by the potential candidates. All tenders must be submitted through the Council's In-tend portal, details of which can be found at http://www.sesharedservices.org.uk/esourcing. The Council expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase ; and in no circumstances will be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the Information for Bidders document which will be made available via the portal to bidders registering their interest in this procurement.