Electronic Document Management System

Concepts

• document management system
• associated ongoing system support & maintenance services
• bristol
• electronic document management system
• electronic data management (EDM)
• provision of an electronic document management system
• management of patient documentation
• secure computerised system
• trust’s primary patient management system
• electronic forms

Location

Gloucestershire, Wiltshire and Bristol/Bath Area:

Description

This contract is for the provision of an electronic document management system which is deployed on-premise and is a secure computerised system that ensures only authorised staff can access the system. The solution is to provide scanning and archiving functionality for paper medical records, allowing clinicians to view the scanned legacy records electronically and capture data at the point of care using electronic forms and workflow capability.

Total Quantity or Scope

This contract is for the provision of an electronic document management system (EDMS) deployed on-premise for secure, audited storage and management of patient documentation, enabling paperless working through configuration of digital workflows and electronic forms. The solution is required to provide instant access to patient records via mobile devices and desktops and enable quick access to information through simple intuitive user interface. The solution is required to be interoperable with the Trust’s primary patient management system based on HL7 standards. The solution is required to be a secure computerised system that ensures only authorised staff can access the system. … An increase in capacity of the solution is also required to enable additional users to access and utilise the EDMS solution as well as the supply of the associated ongoing system support & maintenance services.

Award Detail

CPV Codes

• 48311100 - Document management system
• 48613000 - Electronic data management (EDM)

Legal Justification

There is a need to ensure the legacy electronic document management solution remains supported and maintained and as well as addressing the expiry of the existing support and maintenance arrangement there is also a need to increase the capacity of the solution to enable additional end users to access and utilise the system following the merger between University Hospitals Bristol NHS Foundation Trust and Weston Area Health NHS Trust. Given the current Trust’s digitisation programme, covid pressures, the direction to transition to full electronic patient record as well as the level of investment already undertaken in time, resource and capital to establish an on-premise solution there is a need to ensure continuity of service, the solution has sufficient capacity to meet current organisational needs and mitigate potential issues of being able to establish a stable and fully integrated system. There is a need to avoid disruption, given the Trust’s digitisation programme and covid pressures, which could potentially introduce risks of fragmentation in records as well as continued effort to be focused on transition from physical medical records to a full electronic patient record.

Other Information

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