Fuel & Fuel Card Services

Concepts

• agency fuel cards
• fuel & fuel card services
• worthing
• southern water
• fuel card services
• fuel card service
• fuel cards
• sw fuel
• fuel
• purchase of fuel

Location

Worthing

Description

Southern Water is going to market for its fuel & fuel card service. This will likely be a 3 year contract, with an option to extend for a further 2 years. Region/Network - Southern Water’s region covers Kent, Sussex, Hampshire and Isle of Wight. Fleet Size - Southern Water has a requirement for approximately 850 fuel cards. Cards to be issued to a single vehicle, being linked and traceable to a said vehicle (standard requirement). By exception and as requested, a card may be issued to an individual. Average litres used per annum – 1.16m litres. The Goods and Services which the Service Provider will be asked to provide under this agreement are as listed below: Supply of fuel cards Service provider shall provide SW fuel cards to be used in SW’s commercial vehicle fleet and HGVs. Fuel cards need to: • Work as a means of payment at all of the covered stations for the purchase of fuel, oil and Ad Blu • Have the ability to activate a solution for the purchase of alternative fuels • Allow the purchase of fuel with the prices/pricing methodology agreed in the contract • Disallow the purchase of any other goods than fuel oil and Ad Blu • Be linked and traceable to a single vehicle (standard requirement), or an individual where required. Or a Bearer card will be requested. • Be chip and pin enabled with mileage and registration input. • Be able to be limited to certain stations Helpdesk (email and telephone) available Monday to Friday, 9-5pm Website/online portal available 24/7 Reporting Data is critical. Service provider shall report as a minimum, monthly, the fuel transactions for all cards, broken down by manager, including the data of refuelling transactions line by line. Details of what should be included in the reports will be included in the requirements/contract documents. Card management Service provider shall make sure that it’s possible within a defined lead time to: report lost/stolen cards, stop cards, replace PINs, request replacements, create new fuel cards, change costs centres. Invoicing Invoicing monthly, including cost centre details Account Management Service provider shall appoint an account manager, who will be a single point of contact regarding all commercial questions or other issues regarding the fuel cards. They will also attend regular meetings as detailed in the requirements/contract.

Total Quantity or Scope

Southern Water will shortly be going to market for its fuel & fuel card service. This will likely be a 3 year contract, with an option to extend for a further 2 years. … The Goods and Services which the Service Provider will be asked to provide under this framework agreement are as listed below: … Service provider shall provide SW fuel cards to be used in SW’s commercial vehicle fleet and HGVs. This can be a request from Southern Water or our Fleet Management provider. Fuel cards need to: • Work as a means of payment at all of the covered stations for the purchase of fuel, oil … Data is critical Service provider shall report as a minimum, monthly, the fuel transactions for all cards, broken down by manager, including the data of refuelling transactions line by line. Details of what should be included in the reports will be included in the requirements/contract documents.

Renewal Options

extension by up to 24 months

CPV Codes

• 30163100 - Agency fuel cards

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Professional qualifications are sought.
• Award on basis of price and quality.