Commercial Storage & Archiving Services

Concepts

• archive services
• commercial storage & archiving services
• bbc
• archive assets
• provision of a storage facility
• commercial value
• commercial storage
• archiving services
• 10.2m archive assets
• archive

Location

Description

The tender for Commercial Storage & Archiving Services is being published in the year that the BBC celebrates its centenary, and our mission remains vital - to serve all audiences through impartial, high-quality and distinctive output and services which inform, educate and entertain. This contract will provide a service to store and protect our archive, whilst also enabling retrieval. The archive is a resource the BBC reuses and repurposes , across our radio , television and On-demand services. Our archive assets have an intrinsic cultural, historical and commercial value and the move to third party storage requires the introduction of quality control and audit procedures throughout the move and commercial storage timeline. The BBC's archive consists of approximately 10.2m archive assets made up of a number of distinct collections of which currently take up a total of 74,000 linear meterage of storage in temperature controlled vaults. Assets are stored by collection types, in temperature and humidity controlled vaults to ensure preservation and longevity. The archive is of mix of media types including the Audio Collection, Audio, Visual & Radio (AV&R) Collection, Film Prints, Music Library, Photos and Spare technical kit, which are all necessary to support business functions. The requirement is defined into 2 main delivery areas that make up the Services: a) Implementation and provision of a Storage Facility / Facilities - the provision and management of a storage facility/facilities that is/are fully functional by 31st March 2023. Manage the migration of the Archive Collections from the existing archives to the new facility/facilities by 31st December 2023. b) Provision of Retrieval and Returns Services - in addition to managing the archive storage facility, the contract will have the provision of a Retrieval and Returns Service in which the Supplier will manage the movement of archive assets between BBC sites and the archive storage facility. The Contract will have a term of ten years which is expected to begin on 1st August 2022. The total value of this contract will be dependant of a number of factors including: implementation and changes to the scope of services during the contract life. The contract value range does not represent committed spend but instead represents the maximum spend that could be made over the contracts total term. A site visit to Perivale is offered to all registered Tenderers. Dates for the visits will be the 3rd and 4th May 2022. The visits will provide Tenderers with an opportunity to review the Archive Assets and Collections, existing Assets (such as racking) how they are stored and raise any questions.

CPV Codes

• 92512000 - Archive services

Indicators

• Contract is suitable for SMEs.

Other Information

As space is limited, Tenderers are requested to please nominate to the BBC a maximum of 2 key personnel to attend via Bravosolution by no later than 1500 on 28th April 2022. Further details are available on the BBC's e-sourcing Portal. Please register your interest in this project by taking the following steps: 1 - Register your company on the Jaggaer eSourcing portal (this is only required once): 1.1 Go to https://bbc.bravosolution.co.uk 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk. BBC eSourcing https://bbc.bravosolution.co.uk/