Document management solutions

Concepts

• document management system
• ashford
• trust's legal services department
• gether support solutions ltd.
• document management solutions service provider
• document management solutions
• 2gether support solutions
• data management
• document management
• records management

Location

Description

2gether Support Solutions Ltd. (herein referred to as "us" or "we") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). On behalf of the Trust's legal services department, we (on behalf of the Trust) are seeking to appoint a suitably experienced document management solutions service provider who, in a safe, secure and timely manner, will always: a) convert / scan confidential and sensitive related information (the "Documents") (including, but not limited to, patient medical notes, continuous CTGs and other health & corporate records) which have been specifically requested by either the Trust or Coroners, claimant law firms or other relevant organisations; and b) the documents will require scanning to be placed on the service provider's hosted secure EDRM or other suitably secure alternative cloud-based platform or other on-line secure methods or media, in accordance with Trust agreed timescales (the "Services"). The Trust requires this service to be provided on site at the Trust's legal services department at the Kent & Canterbury Hospital, Canterbury, Kent, i.e. the service provider's staff converting / scanning the Documents into a digital format, encrypting and delivering the resulting images etc., using the service provider's own suitable equipment. The service provider must be able to accommodate such requests throughout the Contract term (including any extensions) with timeframes agreed between the parties on a case by case basis.

CPV Codes

• 48311100 - Document management system
• 72317000 - Data storage services
• 72322000 - Data management services
• 72512000 - Document management services
• 79996100 - Records management
• 79999100 - Scanning services

Indicators

• Contract is suitable for SMEs.
• Contract is suitable for VCOs.

Other Information

Further information about this opportunity is available from the ITT documentation. If you are a suitably experienced service provider capable of delivering the services described above and interested in this opportunity, then you are invited to submit a tender in accordance with the instructions set out in the Additional information section of this notice. Suitably experienced and appropriately qualified document management solutions suppliers interested in the opportunity and wishing to tender for it, are encouraged to: a) register via the Bravo Solution e-Tendering system, website address: https://commercialsolutions.bravosolution.co.uk b) click View current opportunities and notices; c) express an interest in itt_3996 Document management solutions; and d) download the Invitation to Tender documentation available from the Attachments section and thereafter, follow the instructions contained in the document titled itt_3996_ITT Section A (Information and Instructions). The closing date and time for this opportunity is 16:00 on Friday, 27th May 2022. Bravo Solutions e_Tendering portal https://commercialsolutions.bravosolution.co.uk/ East Kent Hospitals University NHS Foundation Trust https://www.ekhuft.nhs.uk/patients-and-visitors/ 2gether Support Solutions Ltd https://2gethersupportsolutions.org/