2122-27-FDR-LW Campus Works Partner

Concepts

• construction work
• sheffield
• ppsp
• campus works partner
• programme of works
• programme of minor works
• collaborative working approach
• delivery of all minor works
• chosen campus works partner
• full programme of minor works construction projects

Location

Sheffield

Description

Sheffield Hallam University is seeking to adopt a hybrid in-house / external team working collaboratively to deliver the full programme of minor works construction projects, with early contractor involvement on all projects. The external team will consist of: · A competent Principal Contractor to become our Campus Works Partner (CWP) single supplier via an NEC4 Framework Contract, with various NEC4 call-off contract options. To be appointed following this tender; reference 2122-27-FDR-LW · A separate Programme and Project Support Partner (PPSP) via an NEC4 Professional Services Short Contract (PSSC) for each project or specific task commission. The PPSP will provide Project Management (PM), Quantity Surveyor (QS), Principal Designer (PD), Building Surveying, NEC4 Supervisor and Design services to deliver the programme of works. To be appointed following tender reference 2122-28-FDR-LW. The expectation is that through a collaborative working approach with the CWP and PPSP using a suite of NEC4 contracts, we will be best positioned to deliver the programme of minor works (projects under the value of £1m each, with a very few in the £1m to £3m band)) over the next 4 years. The Estates team will work with the CWP and PPSP at a programme level to develop projects to be delivered through this framework, adopting a flexible approach which will allow the best fit 'partner' to lead at a given RIBA stage determined by complexity of design requirements, extent of stakeholder input required in design and scale of project.

Total Quantity or Scope

Campus Works Partner Following this tender, a framework will be established for the Campus Works Partner to work in partnership with the University and others to facilitate the delivery of all minor works and maintenance projects up to the value of £1 million including contingency plus VAT. It will also provide flexibility to deliver some projects between £1 million including contingency plus VAT and £3 million including contingency plus VAT when required. The chosen Campus Works Partner will have the ability to bring in specialist trades resources to supplement the in- house reactive response team providing greater resilience and flexibility over the potential 4 year period. The projects procured under this agreement will primarily be Long Term Maintenance (LTM) capital and revenue type projects with varying complexity and projected budget, please see the LTM Plan 2022/23 Financial Year for details on the proposed projects for the first 12 months of this framework. Some unforeseen projects will also be required to be delivered through the life of this framework. This will also be the delivery route for unforeseen reactive works, unplanned projects that arise as a result of successful external funding bids, workplace change projects and find and fix works e.g. fire stopping The anticipated construction expenditure for minor works projects over the 4 year period is circa £3-5 million per year. The University makes no representations regarding the level, amount or value of the projects commissioned through this framework. CWP Requirements We need a CWP who has capability to deliver a large quantity of LTM type projects (e.g. planned, emergency, fire stopping, specialist subcontractor management). It is this type of project which will form the principal delivery objective of this framework. We wish to work with the chosen CWP to develop a best practice approach to project delivery within this hybrid model in terms of quality standards of work delivered, quality of handover process, continual improvement and developing the maturity levels of the framework year on year. With this in mind the CWP should be able to provide a consistent team for the duration of the framework, from management through to site trades teams, noting this consistency may be delivered by inhouse trades, long term, sustainable sub-contractor relationships or a combination of both. The majority of projects anticipated to be delivered as part of this framework will be low to medium value (see percentage breakdown in section 8) and may be grouped into programmes of work, We need a proactive CWP who has the capability and resource to work collaboratively with the other partners to deliver all projects within this framework, occasionally this will include the ability to be able to respond reactively to urgent situations. We need the CWP to be large enough to cope with this scale and quantity of 'minor works' projects, but with ability to deliver occasional works at up to £3m in construction value through use of sub-contracted teams, if required. This will provide flexibility if any unforeseen projects arise, for example if a external funding bid is successful and the University's Estates team needs to respond and deliver quickly this Framework is likely to be the delivery route. Objectives The proposed approach, following this tender to appoint a Campus Works Partner, and the appointment of a PPSP, will provide a clear operating model for project delivery. This will drive optimised performance, demonstrated by:  Annual programmes of works fully delivered, budgets spent and maintenance risks addressed  Robust planning and management of works, minimising impact on teaching and University operations  Clear reporting, monitoring and tracking of projects including financial and progress reporting  Robust management of quality, safety and delivery performance.  Improved stakeholder satisfaction as a consequence of maintenance and improvement works being delivered much more rapidly  Reduction in the Estates & Facilities risk profile through attending to identified risks more quickly. The key objectives of this delivery model are: • Deliver all projects safely to a high quality at pace, with no time wasted • Provide the right skills and resources when required • Respond quickly to requests by the University • Manage all risks effectively • Deliver customer satisfaction • Deliver best value from limited funds and University resource levels across the programme of works • Ensure the University Estates Team know what is happening, where, when and why at any one time

Renewal Options

The contract will be initially for a period of 2 years. There is a further possibility of 1 x 2 year extension period, depending on performance.

Award Criteria

CPV Codes

• 45000000 - Construction work
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 50700000 - Repair and maintenance services of building installations
• 51100000 - Installation services of electrical and mechanical equipment

Indicators

• This is a recurring contract.
• Renewals are available.
• Professional qualifications are sought.

Other Information

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