Digital Archival Collections group purchasing scheme

Concepts

• bristol
• education and training
• jisc
• collective purchasing power of institutions
• digital archival collections
• perpetual purchases
• scope of the dac group
• part of the dac group
• conclusion of the group
• part of the scheme

Location

United Kingdom:

Description

Jisc is seeking to enter into contract with the following supplier to provide a Digital Archival Collections group purchasing scheme. This group purchasing scheme is available to any supplier that is able to meet the requirements set out below and previously provided within the published PIN. The scope of the DAC group purchasing scheme is an acquisition model offering members automatic discount off product list prices, transparent banded pricing, and increasing discounts based on volume of sales generated.

Total Quantity or Scope

Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, learners and teachers can enjoy access to a wider range of resources and libraries can achieve further efficiencies.https://www.jisc.ac.uk/digital-archival-collections-group-purchasing The digital archival collections group purchasing scheme is designed to leverage the collective purchasing power of institutions and is based on the principle ‘the more products are bought, the lower the price’. That is, the more products are bought per publisher by any institution over the course of an academic year, the lower the price based on pre‐set discount triggers. Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities and social science studies. Jisc published a PIN detailing the requirements for eligibility to be part of the DAC group purchasing scheme and encouraged any supplier that was not already part of the scheme to contact Jisc so that they could be included. Requirements for eligibility remain: 1. Publishers will offer a selection of products relevant to Higher Education Institutions (HEIs)as one‐ off perpetual purchases thus eliminating recurrent annual access/platform charges. No on-going or yearly fees are permitted to access the content. 2. Any product offered must be a static, fixed collection. Content varying from year to year or rolling wall products will be not eligible for inclusion. 3. Publishers will be required to submit pricing in line with the Jisc banding structure that decreases from band 1 – 10 (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding). 4. All products pricing must start at 20% discount off the list price and then increase the discount in 5% increments that will be triggered by the number of sales across all the products on offer from a given publisher regardless of the band that makes the sale (e.g. 1-4products purchased by any institution = 20% discount, 5-9 products purchased = 25%discount, and so on). Publishers decide how many product sales will trigger each 5% discount increment. 5. Pricing will be publicly available to view (after authentication) to provide our members with transparency and no need to negotiate. 6. Publishers will be contracted using the Jisc Model License(https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence). 7. The scheme runs on a yearly basis, from November to July, allowing institutions to benefit from the maximum discount reached by the end of each academic year 8. Institutions will order products directly through Jisc License Subscriptions Manager(https://subscriptionsmanager.jisc.ac.uk/)and be granted access to the content at point of ordering. 9. Invoices will be issued at conclusion of the group purchasing scheme when the final discounts will be determined. Jisc/ Publisher offers institutions flexibility of an early invoice if required. Should further suppliers contact Jisc to state that they are eligible to join the group purchasing scheme then Jisc may seek to publish further VEATs accordingly. The service is being contracted on behalf of our members, not for Jisc's own use. The contract will be for 1 year. Additional information: The contract value is an estimate based on the aggregate sum of licence fees (in perpetuity) that will be paid to the supplier by Jisc member institutions over the one year term of the contract. Jisc itself makes no payment to the supplier for this service

Award Detail

Award Criteria

CPV Codes

• 80000000 - Education and training services

Legal Justification

The provider is either the rightsholder to the IP of the content and/or is the sole provider of each unique resource. Therefore Jisc is clear that the arrangement falls within the protection of exclusive rights, including intellectual property rights, contained within Regulation 32 (2) (b) (iii) of the Public Contracts Regulations 2015, permitting Jisc to enter into the direct award

Other Information

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