2223-0354 – Islington film services concession contract

Concepts

• recreation, culture and sport
• council services
• film services
• islington residents
• islington council
• a managed film service
• islington council’s service areas
• islington
• the film service
• a services concession contract

Location

London

Description

Islington Council invites suitable expressions of interest from suppliers to provide a managed film service in the London Borough of Islington. A managed film service will protect the Council’s interests and makes sure filming is conducted according to the terms and conditions agreed.

Total Quantity or Scope

The service requires skills and expertise including: • working with production companies to arrange all film and TV shoots in the borough • liaising with council departments, statutory bodies, community groups and residents • negotiating fees and administering financial transactions • facilitating services such as parking and traffic management orders • identifying locations • issuing filming licenses • monitoring shoots of a particular size • feeding back regional and national policy changes to council services (e.g. drone use, privacy laws) • delivering a high quality skills development and employment offer within the industry for Islington residents Ensuring that the film service is managed by industry specialists is essential to optimising the benefits for Islington residents. The role requires engagement with many of Islington Council’s service areas and public, private and voluntary sector partners. It demands a distinct skill set that combines industry intelligence with an understanding of working practises both within the screen industries and with relevant authorities. This contract is being procured as a services concession contract to ensure a managed film service at no cost to the council and with minimal risks as costs associated with delivering the service are effectively covered. The income is divided between the following parties, in order of magnitude from largest to smallest: direct payments to council services (e.g. parking and highways), a percentage of revenue assigned to the contractor, a percentage of revenue assigned to the council, and payments to third parties (community groups). The contract value is based on projected figures for turnover through income generated by film services.

Renewal Options

The services concession contract period will be for 36 months from an estimated start date of 1 May 2024 with options to extend for five (5) periods of 12 months each (maximum 96 months).

Award Criteria

CPV Codes

• 92000000 - Recreational, cultural and sporting services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price.

Other Information

Award sub-criteria: Proposed approach to social value, sustainability and environment (30%, made up of): - local employment and mentoring - 15% - sustainability and environment – 15% Cost 40%, made up of: - Revenue share - 25% - Financial viability of business model - 10% - Service delivery costs - 5% Tenderers should be aware that we reserve the right to hold presentations during the tender process. Presentations and/or interviews will be for verification/clarification purposes of the written submission. Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender. Late submissions will not be accepted.