Provision of Period Products and Associated Services
A Tender Notice
by CAERPHILLY CBC
- Source
- Find a Tender
- Type
- Contract (Supply)
- Duration
- 2 year
- Value
- £414K
- Sector
- HEALTH
- Published
- 15 Nov 2023
- Delivery
- To 19 Jul 2026 (est.)
- Deadline
- 15 Dec 2023 12:00
Concepts
Location
Hengoed
2 buyers
- Caerphilly CBC Hengoed
Description
Caerphilly County Borough Council (the Council) has the requirement to procure period dignity products and associated services. Welsh Government (WG) has awarded funding to the council to purchase period products and associated services for individuals. The products will be purchase by the Council and distributed to individuals within, schools and the community free of charge.
Lot Division
| 1 | Non-Reusable Products and Associated Services
The Council wishes to establish an arrangement for the provision of ecofriendly period products that must be sustainable and environmentally/eco-friendly, including all packaging associated with the product. Lot 1 non reusable products and associated services. All products must be plastic free. Providers must be able to provide the full requirements of the core list of products as per the tender specification Delivery shall be to a number of various establishments within Caerphilly County Borough The tender process is a two stage process Stage one - Compliance pass / fail questions Stage two - This stage will be evaluated using the Most Economically Advantageous Tender (MEAT) criterion, structured as follows: Quality 80% / cost 20% The contract shall be awarded to one provider per lot Full details are in the ITT Award Criteria
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| 2 | Reusable Products and Associated Services
The Council wishes to establish an arrangement for the provision of ecofriendly period products that must be sustainable and environmentally/eco-friendly, including all packaging associated with the product. Lot 2 Reusable products and associated services. Providers must be able to provide the full requirements of the core list of products as per the tender specification. Delivery shall be to a number of various establishments within Caerphilly County Borough. The tender process is a two stage process Stage one - Compliance pass / fail questions Stage two - This stage will be evaluated using the Most Economically Advantageous Tender (MEAT) criterion, structured as follows: Quality 80% / cost 20% The contract shall be awarded to one provider per lot Full details are in the ITT Award Criteria
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Renewal Options
The contract is for an initial period of twenty four months with the option to extend for up to a further period of twenty four months extended on an annual basis
CPV Codes
- 33700000 - Personal care products
- 85142300 - Hygiene services
- 33771100 - Sanitary towels or tampons
Indicators
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- Renewals are available.
- Award on basis of price and quality.
Other Information
WG currently provide the council with funding to purchase products and services. All orders purchased off this arrangement is dependent on the actual funding recieved from WG. If the funding ceases then the Council may not be able to purchase further products. The estimated funding is for the full four years, however this may change due to supply and demand and the funding available. PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system. Therefore, companies are invited to follow the directions below to register on the system: 1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com 2. Click the "Sign Up" button. 3. Enter your details such as Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and Login Name, then click Register. 5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser. 6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details. 7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice. 8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window. 9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded. 10. Now click Done and you will enter the Supplier Home page. 11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button. 12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal. 13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here. 14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page. Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136502. (WA Ref:136502) The buyer considers that this contract is suitable for consortia.
Reference
- FTS 033799-2023