Contract for the Supply of Fuel Cards

Concepts

• agency fuel cards
• widnes
• fuel cards
• other fuel types
• the fuel cards
• the spare cards
• the agency cards
• fuel
• cards
• hh

Location

The fuel cards will primarily be used to purchase vehicle fuel within the Borough of Halton, however, they may also be used anywhere within the North West of England subject to the requirements of HH. The Borough of Halton is defined as the areas of Widnes and Runcorn with postcodes beginning with WA8 (Widnes) and WA7 (Runcorn).

Description

Halton Housing sought bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. The opportunity was advertised via FTS (contract notice 2023/S 000-036002) requesting bids via an Open tender process. No suitable tenders were submitted. As a result Halton Housing are awarding a contract using the negotiated procedure without prior publication. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH. Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH. Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.

Total Quantity or Scope

The provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH.

Award Detail

Renewal Options

The contract will be an initial 2 years with 3 annual options to extend by a further 12 months on each occasion, up to a maximum 5 years total contract term, subject to HH requirements and the performance of the successful supplier. (2+1+1+1 years)

CPV Codes

• 30163100 - Agency fuel cards

Indicators

• Options are available.

Legal Justification

Fuelmate were awarded the contract via the negotiated procedure without prior publication as we received no suitable tenders to the invitation to tender we issued.

Other Information

Fuelmate were awarded the contract following negotiated procedure without prior publication. The opportunity was previously openly advertised however no suitable tenders were received. A 10 day standstill period will be held following the publication of this notice.