Provision of Scrivener Notary Services for FCDO

Concepts

• legal documentation
• legal services
• scrivener notary services
• fcdo
• notary services
• the fcdo global estate
• notarial
• scrivener
• notary
• certification

Location

London

Description

The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing of the FCDO global estate. Scrivener Notary services are required for various documents, including estate related documents such as lease agreements. The Services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council. The Contract will be for an initial 5 year period with an option to extend for up to a further 2 years.

Total Quantity or Scope

The Foreign, Commonwealth & Development Office (the 'FCDO') - is the government department responsible for promoting British interests overseas and supporting our citizens and businesses around the globe. FCDO safeguard the UK’s security, defend our values, reduce poverty and tackle global challenges with our international partners. The FCDO has estate property around the world (including the United Kingdom) and operates in over 280 different locations. The estate comprises Embassies & High Commissions (anything from a stand-alone, freehold building on a secure compound, to a fitted-out leased office in a multi-occupied, high-rise building), visa offices, Residences for Heads of Post and residential buildings for diplomats. Additionally, there are individual “legacy” properties such as churches, cemeteries, etc The FCDO wishes to appoint a Supplier to provide Scrivener Notary Services to aid in the facilitation of acquiring, executing, and managing this estate. Scrivener Notary services are required for various documents, including estate related documents such as lease agreements. The services tendered under this agreement will be used by the FCDO and other Government Departments and arms-length bodies, such as the British Council. The objectives of this contract are to: • Establish a commercial arrangement with an experienced partner that provides value for money for the department by supporting the wise and timely management of the FCDO estate and that of its partners (Other Government Departments and arms-length bodies) through the provision of notary services. • Establish a viable and resilient process that can deliver on the timely execution of notarisation. The scope of services includes providing the following in relation to the FCDO estate and the grant of power and delegated authority, - General legal advice, legal opinions, and guidance - Drafting appropriate supporting documentation for the acquisition, management and disposal of property interests - Miscellaneous advice on UK, international and overseas local law - Translation services - Knowledge of the relevant legal procedures and mechanisms - Notarial, certification and legalization services - Prompt and timely turnaround of all legal notarial documentation - Arrange delivery of documents to UK and overseas addresses - Other ad hoc advice/services as advised

Renewal Options

The contract will allow for the option to extend for a further 2 years after the initial 5 year period.

CPV Codes

• 79130000 - Legal documentation and certification services
• 79100000 - Legal services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Staff qualifications are relevant.
• Award on basis of price and quality.

Other Information

The requirement will be procured via the Foreign, Commonwealth and Development Office's eprocurement portal: https://fcdo.bravosolution.co.uk. Suppliers, not currently registered on the portal, who are interested in being considered for this opportunity must self-register on the site in order to participate - registration is free and instantaneous. Important Information for all Potential Suppliers In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO’s e-procurement portal, JAGGAER ONE, available via the below link. URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_8742 and pqq_1511 If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the “Click here to register!” button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO’s e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO’s e-procurement portal, JAGGAER ONE.