Clyde Valley Group - Two Year Contract for Responsive Maintenance Repairs Services and Out of Hours Call Handling

Concepts

• building installations
• motherwell
• repair and maintenance
• plumber responsive maintenance services responsive maintenance services
• responsive maintenance services
• responsive maintenance repairs services
• normal working hours emergency responsive maintenance services
• electrical system repair
• joiner responsive maintenance services lot
• electrical responsive maintenance services lot

Location

North Lanarkshire, South Lanarkshire, Glasgow and East Dunbartonshire

Description

Clyde Valley Group is procuring a Multi-Lot Contract which shall deliver Responsive Maintenance Services during Normal Working Hours, Out of Hours Call Handling and Out of Normal Working Hours Emergency Responsive Maintenance Services throughout Lanarkshire , Glasgow and East Dunbartonshire. The procurement aims to establish individual Contract’s for; Lot 1 – Electrical Responsive Maintenance Services Lot 2 – Joiner Responsive Maintenance Services Lot 3 – Plumber Responsive Maintenance Services Responsive Maintenance Services are currently delivered by Timetra Ltd to Clyde Valley Group as part of a single Provider Contract that encompasses Responsive Repairs, Void Property Works, Out of Hours Call Handling and Out of Hours Emergency Works as part of a single Contract. The structure of the existing contract delivered by Timetra Ltd is changing from a single Provider contract to three separate Lots of Responsive Repairs contracts, two separate Lots of Void Property Works contracts, two separate Lots for Roofing Repairs & Minor Works, two separate Lots for Groundworks & Fencing and two separate Lots of General Builder works including damp proofing & decoration. This ITT and procurement relates to procurement of three separate Lots contracts for Responsive Maintenance Services during Normal Working Hours, Out of Hours Call Handling and Out of Normal Working Hours Emergency Responsive Maintenance Services. The contract opportunities for the other services and Lots described above are being undertaken as separate procurements to this opportunity. It is the intention of Clyde Valley Group to hold a ‘Contractors Workshop’ Event during the tender period. The Event will be free of charge and shall provide an overview of the requirements, Clyde Valley Group’s aspirations, a summary of the procurement process and information on how to complete the tender documents and submit a bid through the Contract Notice. The ‘Contractors Workshop’ Event will be via by Zoom Video Conferencing at 14.00BST on Tuesday 23rd April 2024. The ‘Contractors Workshop’ Event will also provide an in-depth review of the tender document and information Bidders need to provide with their tender. To record your interest in the Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12:00 noon BST on Monday 22nd April 2024. Bidders are advised the Clyde Valley Group are currently procuring for other property Maintenance Works opportunities through a separate Contract Notice. Bidders are also advised that the ‘Contractors Workshop’ Event will incorporate both of these procurement opportunities collectively during a single event. Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 47 (Division of contracts into lots) of the Public Contracts (Scotland) Regulations 2015

Lot Division

Award Criteria

CPV Codes

• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 50711000 - Repair and maintenance services of electrical building installations
• 31600000 - Electrical equipment and apparatus
• 31220000 - Electrical circuit components
• 31680000 - Electrical supplies and accessories
• 31681000 - Electrical accessories
• 31681300 - Electrical circuits
• 31681400 - Electrical components
• 31681410 - Electrical materials
• 45310000 - Electrical installation work
• 45311000 - Electrical wiring and fitting work
• 45311100 - Electrical wiring work
• 45311200 - Electrical fitting work
• 50116100 - Electrical-system repair services
• 50532400 - Repair and maintenance services of electrical distribution equipment
• 71314100 - Electrical services
• 44220000 - Builders' joinery
• 45420000 - Joinery and carpentry installation work
• 45421000 - Joinery work
• 03419000 - Timber
• 03419100 - Timber products
• 50712000 - Repair and maintenance services of mechanical building installations
• 39715300 - Plumbing equipment
• 44115200 - Plumbing and heating materials
• 44115210 - Plumbing materials
• 45330000 - Plumbing and sanitary works
• 45332000 - Plumbing and drain-laying work

Indicators

• Restrictions apply to the lot award allocation.
• Bids should cover one or more lots.
• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD (Scotland) Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. Tender Document D SPD (Scotland), Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Clyde Valley Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=763080. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please refer to Tender Document I 'Community Benefits' provided with the Contract Notice (SC Ref:763080) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=763080