Provision of Taxi and Private Vehicle Hire

A Tender Notice
by GLASGOW CITY COUNCIL

Source
Find a Tender
Type
Framework (Services)
Duration
4 year
Value
£34M
Sector
TRANSPORT
Published
02 May 2024
Delivery
To 06 Jun 2028 (est.)
Deadline
06 Jun 2024 12:00

Concepts

Location

Glasgow

Geochart for 15 buyers and 0 suppliers

15 buyers

Description

The council requires Bidders to submit bids for the Provision of Taxi and Private Vehicle Hire Services for the purposes of transporting employees, clients/ customers of the council and staff. Furthermore, due to the nature of this framework, the council is looking to contract with organisations who can offer a fleet of vehicles to include wheelchair access and can facilitate dedicated drivers in order to ensure that vulnerable passengers have safe travel arrangements in place. All drivers must have valid enhanced disclosure clearance of which the council requires “Protecting Vulnerable Groups (PVG) Scheme” membership. This is required for all drivers who are conducting Regulated Work on behalf of the council in accordance with the terms of Part 2 of Schedule 2 of the PVG (Scotland) Act. Services will be required mainly across Glasgow boundary as defined as lot 1 and in areas outside of the city as defined as lot 2 for the transportation of passengers Lot 1 –Scheduled and Unscheduled Work – commencing within Glasgow Boundary Lot 2 –Unscheduled – commencing outwith Glasgow Boundary The council uses a unique innovative structure to deliver services to Glasgow’s citizens. The council family has established a network of wholly and partly owned Arms' Length External Organisations ("ALEOs") which now provide services to and on behalf of the council. Within the council family the main users of this framework shall be Education Services and Glasgow Health & Social Care Partnership, of which Education Services are the lead department. Bidders should note that the following external organisations will be using this framework:- 1-Glasgow Caledonian University 2-Glasgow kelvin College 3-City of Glasgow 4-Glasgow School of Arts 5-The University of Glasgow 6-The University of Strathclyde 7-Wheatley Housing Group 8-Disclosure Scotland 9-Glasgow Clyde College 10-Scottish Prison Service

Lot Division

1 Scheduled and Unscheduled Work – Commencing within Glasgow Boundary
  • Value: £3M

Lot 1: Schedule and Non-Scheduled Journeys– Glasgow Boundary Scheduled Element Provision of taxi and/or private vehicle hire service on a scheduled for the transportation of vulnerable adults, children with additional support needs, young people, children, escorts and officers/members of the council on business. -Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including Public holidays. Note for Education runs are required 5 days a week during term time. -Single journeys can vary in length but will generally be up to 50 miles. -Some of these journeys will form part of a court order so must be completed correctly of which the Supplier will be advised at time of placing the order. -Single journeys may require multiple pickups of which the Bidder must calculate the most cost-effective route and advise the council. Unscheduled Element Provision of a taxi and/or private hire service on unscheduled service mainly for officers/members of the council that are undertaking council business, but in addition to this providing transportation for vulnerable adults, children with additional support needs, children and escorts as and when required. -Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including public holidays. -Journeys will vary on length from 1 mile to 50 miles. -Some of these journeys will form part of a court order so must be complete correctly of which the supplier will be advised at time of placing the order. -Single journeys may require multiple pickups of which the bidder must calculate the most cost-effective route and advise the council. … Furthermore, due to the nature of this framework, the council is looking to contract with organisations who can offer a fleet of vehicles to include wheelchair access and can facilitate dedicated drivers in order to ensure that vulnerable passengers have safe travel arrangements in place.
2 Unscheduled commencing out with Glasgow Boundary
  • Value: £4M

Lot 2: Unscheduled – Outwith Glasgow Boundary Provision of a taxi and/or private hire service on an Unscheduled service) mainly for transportation for vulnerable adults, children with additional support needs, children and escorts as and when required. -Runs shall be required 7 days a week, 24 hours (52 weeks of the year) including public holidays. -Journeys will vary on length from 1 mile to 50 miles. -Some of these journeys will form part of a court order so must be complete correctly of which the supplier will be advised at time of placing the order. -Single journeys may require multiple pickups of which the bidder must calculate the most cost-effective route and advise the council. -Bidders will be required to pick up vulnerable passengers from locations outwith Glasgow City Council boundary and to take them to locations within the Glasgow Boundary and vice versa. -The council expects these runs to be located within the Local Authorities area which may change during the framework period dependant on requirements: For both lots, please note during inclement weather conditions assessment of each area of the city should be completed regarding the ability to service the runs. A city-wide decision should not be the default position. Suppliers must keep all services/users updated and advise the council representatives of any issues or concerns which may impact the services. … Furthermore, due to the nature of this framework, the council is looking to contract with organisations who can offer a fleet of vehicles to include wheelchair access and can facilitate dedicated drivers in order to ensure that vulnerable passengers have safe travel arrangements in place.

Award Criteria

Fair Working Practice 5.0
Quality 50.0
PRICE 45.0

CPV Codes

  • 60120000 - Taxi services
  • 64120000 - Courier services
  • 60170000 - Hire of passenger transport vehicles with driver
  • 60171000 - Hire of passenger cars with driver

Indicators

  • Bids should cover a maximum number of lots.
  • Bids may cover one or more lots.
  • This is a recurring contract.
  • Renewals are not available.
  • Financial restrictions apply.
  • Performance considerations apply.
  • Professional qualifications are sought.
  • Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants should hold the relevant certificates for Quality Control, Environmental Management Services and Health & Safety. If bidders do not hold the relevant certificates, they will be required to respond to supporting questions which have been added to the technical envelope. Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information). Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Non Collusion — Applicants will be required to complete the Non Collusion certificate. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Terms and Conditions are located within the attachments area within the PCS Tender portal (Document Four) Additional information pertaining to this contract notice is contained in the Invitation to Tender (Document One) and Technical Specification (Document Two) documents situated within the attachments area of PCS-T. Bidders must ensure they read all the attachments available in the suppliers attachment area in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26246. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The council does not foresee bidders sub contracting this service. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The council is seeking Mandatory Community Benefits, please refer to Document One -Invitation to Tender document (SC Ref:763825)

Reference

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