2223-0250-Purchase,installation,ongoing maintenance,data and hosting for Electronic Notice Boards (ENB) on housing estates

Concepts

• information technology
• notice boards
• enb
• housing estates
• electronic notice boards
• live data
• our estate residents
• ongoing maintenance
• board
• electronic

Location

London

Description

The council currently have an infrastructure of 368 Electronic Notice Boards (ENB) and utilise this mobile technology to transmit information to our estate residents and community centres. Electronic notice boards can show images, posters, film, animation, web pages and potentially integrate with other software packages to show live data. All boards have three interactive buttons to enable internal and external stakeholders to navigate around the electronic notice boards content on the four priority areas. The council has an existing contract for the maintenance, hosting a bespoke media platform and provision of the data sim cards for the council. This re-procurement is to acquire a new contract to ensure service and supply continuity to our ENB’s. This procurement is to acquire a new contract to ensure the goods and services continue to be supplied by the new Service Provider without any break in continuity. The screens are backlit LED and are energy rated A. They are housed in a vandal proof casing and are predominately placed within communal areas i.e. lobby areas, lifts and walkways to ensure that they are seen by most residents. These locations are identified in collaboration with internal and external stakeholders to ensure there is adequate power and space for the board.

Total Quantity or Scope

The Requirement: The contract is for the maintenance of our existing 356 electronic noticeboards and future installations and maintenance at other sites where required. The provider will be expected to host and provide a platform for the council to utilise its ENB’s for the purposes of conveying messages and information to our residents. The provider will also be responsible for resolving any network or hardware related issues, ensuring services to residents is maintained throughout the duration of the contract. Further details will be provided in the invitation to tender.

Renewal Options

Contract period The duration will be 24 months from an estimated start date July 2024 with options to extend for (2) periods of up to 12 months each (maximum 24 months). This contract may be renewed after contract period. Contract value The estimated total value of this contract is £892,000 over the maximum 48 months. This is based on £223,000 per annum. However, the council is confident the bids received will be lower than the estimated value.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 30192170 - Notice boards
• 48000000 - Software package and information systems

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Award on basis of price.