Media Relations - Guildhall School

Concepts

• public relations
• media coverage
• positive media coverage
• digital media clippings books
• digital media relations activity
• school
• daily media clippings summaries
• reactive media enquiries
• guildhall school’s pr strategy
• media relations - guildhall school

Location

Guildhall School

Description

The estimated contract value over five (5) years is £250k. Summary of requirements: ​​Delivering the objectives of Guildhall School’s PR strategy, proactively seeking positive media coverage and engagement across the School’s strategic objectives. ​Acting as the School’s press office, handling reactive media enquiries and working with the School to identify appropriate responses and spokespeople/content; providing staff presence to support with interviews, filming, and press desks as required. ​Driving profile for the School via media coverage of the School’s substantial events programme, achieving preview coverage, listings, attendance by critics and reviews. ​Supporting the School on reputational and crisis communications, providing expert advice and immediate management of sensitive and complex issues that may receive media attention, including liaison with the central City of London communications team. ​Supporting brand awareness by proactively seeking opportunities for Guildhall academic/artistic staff to comment on industry topics or provide expert opinion in the media. ​Engaging with influencers and undertaking digital media relations activity, coordinating with the School’s own social media and digital marketing activity (nb. the School manages its own social media presence and channels). ​Providing daily media clippings summaries, both featuring the School and in order to share wider industry news, recording and retaining relevant clippings, and producing digital media clippings books on request. ​Working with the School’s marketing and communications team to revise and renew the PR strategy as required.

Total Quantity or Scope

The City Corporation is looking to appoint one single provider to deliver Media Relations services to the Guildhall School. The duration of the contract is three (3) years, subject to the right of the City Corporation (at its sole discretion) to exercise its right to extend the Contract by up to two (2) years. The maximum length of the contract is therefore five (5) years. … The City Corporation will run an FTS Open tender.

Renewal Options

The contract is expected to be for three (3) years, with an option to extend for a further two (2) years.

Award Criteria

CPV Codes

• 79416000 - Public relations services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £50,000. We have reduced the timeframe for receipt of tenders following the publication of a PIN 2024/S 000-013703