CP2550-24 Devon County Council Corporate Grounds Maintenance Contract

Concepts

• horticultural services
• exeter
• exeter county hall
• devon county council corporate premises
• devon county council
• devon house registrars office
• grounds maintenance work
• grounds maintenance services
• devon county council corporate grounds maintenance contract
• tavistock west devon abbey rise social services

Location

Exeter

Description

Devon County Council seeks to engage a single grounds maintenance contractor to provide grounds maintenance services for Devon County Council corporate premises across the county of Devon. The Devon County Council estate comprises corporate office buildings, together with some educational units, Children’s Centres, Social Care Units and Economic Development sites/Business Parks. Establishments typically include one or more of the following areas of work: • Regular Grass cutting • Rough Grass and conservation cutting • Hedges • Shrub beds (especially standard shrub beds and shrub bed edging) • Hard Surface Weed Control • Direct labour • Miscellaneous – litter and leaves. The contract will be for a four year period from the 1st of January 2025 until the 31st of December 2028, with an option for extensions up to a maximum of 24 months to the 31st December 2030.. Tenderers should note that sites are dispersed across the county and are often small. Individual sites may be added to, or may leave the contract during the course of its duration. There are approximately sixty-one sites and sub sites currently maintained. The contract includes requirements for safe working on the highway that will apply when contractors are carrying out operations to the exterior of premises. Where work must be undertaken that is on or affects the highway an operative must be on site that is competent in signing, guarding and lighting (Unit 2 within the New Roads and Streetworks Act).

Total Quantity or Scope

Devon County Council seeks to engage a single grounds maintenance contractor to provide grounds maintenance services for Devon County Council corporate premises across the county of Devon. The Devon County Council estate comprises corporate office buildings, together with some educational units, Children’s Centres, Social Care Units, and Economic Development sites/Business Parks. … Tenderers should note that sites are dispersed across the county and Individual sites may be added to, or may leave the contract during the course of its duration. There are approximately sixty-one sites and sub sites currently maintained. Sites may be added or removed from the contract as required so these figures may vary over the course of the contract. An indicative list of sites currently on the. Occasionally additional corporate sites may be added and occasionally sites may be sold or disposed of to a third part via a lease, and these may be removed from the list of sites covered in the contract. Core Requirements for Tenderers - Have not been subject to prosecutions within the last three years and that staff involved in the delivery of the work of the agreement have not committed any criminal offences relating to the conduct of the business - Compliance with the Equality Act 2010, the Human Rights Act 1998 or other relevant legislation - Have a staff of at least equivalent of 6 full time operatives - Acceptable formal Health & Safety Accreditation - Holds / or will undertake as a condition of contract to obtain the Authoritiy’s Accreditation Provider specified accreditation level - Must meet Disclosure and Barring Service (DBS) requirements as specified. - Appropriate Employers and Public Liability Insurance - Will undertake as a condition of contract to have an environment / sustainability policy, - Demonstrate that at least one operative shall be available who is competent in the signing, guarding and lighting of highways to ensure that any work needing to be performed on the Highway is performed safely (Unit 2 within the New Road and Street Works Act). A supervisor, competent in signing, guarding and lighting (Unit 10 within the New Roads and Street works Act) shall be responsible for site supervision - Holds / or will hold a valid waste carriers disposal licence of waste arisings. - Holds relevant accreditations/training on all required equipment and operations - Satisfactory references are provided and the tenderer’s organisation can demonstrate significant relevant / direct expertise in respect of grounds maintenance work to premises of greater than 0.5 Hectares and contracts of more than £5000 - Minimum Turnover x £200,000 Indicative list of sites UPRN Site 000901 Musbury Baxter's Farm 001002 Bratton Flemming Beara Down Farm - Farm Yard 002001 Newton Abbot Brunel Road Parking Spaces 002891 Mary Tavy New School Land 003001 Exeter Land Next To Newtown School 036901 Exeter Ivybank 039000 Tiverton Social Services Office 047101 Ashburton Former Kenwyn 047801 Barnstaple No. 20 St Georges Road 047802 Barnstaple No 20 St Georges Road Luscombe Bungalow 048400 Exeter The Nichols Centre 049300 Barnstaple Greenfields Community Services 049902 Honiton St Michaels Day Centre 067302 Lodiswell Primary School Ex Playing Field 099705 Barnstaple Pilton Community College Footpath 119209 Exeter County Hall 120602 Tavistock West Devon Abbey Rise Social Services 182600 Honiton Ex Millwater School 234002 Exeter Larkbeare House 254401 Tavistock The Alexander Centre 261401 Ilfracombe Mullacott Cross I E Western Plot 283401 Holsworthy Link Centre 284701 Newton Abbot Orchard House Family Centre 288501 Exeter Topsham Land Below School 290501 Exeter Atkinson Unit (External Areas) 290502 Exeter Atkinson Unit (Internal Areas) 290503 Exeter Atkinson Unit Flat 6 290504 Exeter Atkinson Unit Flat 4 290505 Exeter Atkinson Unit Flat 5 300201 Barnstaple Proposed Roundswell Primary School 302000 Newton Abbot Devon House Registrars Office 342200 Exeter Sowton Great Moor House 348001 Axminster Land At Lea Combe Field End 390100 Tiverton Lowman Business Park 390900 Bideford Torridgeside Link Centre 424101 Axminster Land At Fire Station. 428200 Barnstaple North Devon Youth Offending Team 432900 Kingsteignton Ryefields 442300 Exmouth Copperfield Unit 447201 Exeter New Treetops Short Breaks Unit 447501 Exeter Land Off Wear Barton Road (Ex Scout Hut) 456701 Princetown Duchy Square Centre 466001 Dawlish Land At Lambeth Walk (Westcliffe) Lower 466002 Dawlish Land At Lambeth Walk (Westcliffe) Upper 469901 Barnstaple The Shoreline Academy 471702 Okehampton Business Park North West Path 471704 Okehampton Business Park Plot D 471706 Okehampton Business Park Pond Area 475700 Exeter Newcourt Rail Halt (Jack Sadler Way) 511600 Willand Units 16-17 Southview Industrial Estate

Award Criteria

CPV Codes

• 77300000 - Horticultural services

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price.

Other Information

The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking