The Provision of a Low to Medium Support Project/Hostel for Rough Sleepers

Concepts

• health and social work
• city of london corporation
• service will commission
• medium support project
• rough sleepers
• medium support needs
• supported accommodation service
• provision of a low
• qualified support providers
• former rough sleepers

Location

London

Description

The City of London Corporation (The City) is undertaking a 1 stage procurement process in relation to a low to medium support project/hostel for Rough Sleepers (the 'Service'). The Service will commission a supported accommodation service for former rough sleepers with low to medium support needs who need to live in a supported environment for a period after living on the streets. Further information for this opportunity can be found in II.2.4) Description of the procurement field (of this notice).

Total Quantity or Scope

The Service to be procured from the proposed contract is classified under Schedule 3 of the Public Contracts Regulations 2015 as “Provision of services to the community”.Therefore, the Service advertised in this contract notice fall among those listed in Annex XIV to Directive 2014/24/EU and the full obligations set out in that directive do not apply. For the avoidance of doubt, the contract is to be procured in accordance with the Public Contracts Regulations 2015 Regulations 74 to 78, more commonly known as the Light Touch Regime. The precise procurement process to be used is as described in the procurement documents. The procurement is being run as a one stage process, resembling the open procedure and its main features - which includes the core elements of the standard Selection Questionnaire (SQ). Any organisation that considers itself able to meet the requirements of the selection criteria within the Qualification Envelope is invited to submit a tender. The requirements of the Service are set out in the procurement documents, particularly the Service Specification - available from: https://www.capitalesourcing.com The Service will support rough sleepers to move off the streets, have their immediate health, support and care needs met, and identify suitable long-term accommodation to move on to that is suitable to their needs. The Service will work with residents to tackle any issues (ie: access to benefits, dependency issues, emotional or mental health needs, offending behaviour) that may act as a barrier to longer term resettlement and maintaining a life away from the streets. This includes thoroughly assessing needs, working to mitigate any risks, developing a personalised, psychologically informed, person-centred support plan with each resident and a move on plan which will ensure that the service user moves on as promptly as possible so that an appropriate degree of throughput is achieved. The procurement seeks to attract tenders from suitably qualified support providers who can offer a building (of an appropriate size, standard and location) as part of the tender from which they can offer this service. The building needs to be within easy reach of the Square Mile (within 3 miles of any boundary) because rough sleepers from the City may not be willing to move into accommodation that is too far away from their sleep site, and outreach workers who will be taking rough sleepers to the service cannot afford to waste time travelling long distances. The building has to have between 15-25 single bedrooms so as to allow for sufficient economies of scale but not to be so large as to become difficult to manage. The Specification will make clear the number and type of communal facilities also required. Organisations should note that the total fixed budget for this Service is £900,000 and is based on a core budget of 180,000 GBP per annum. The duration of the contract is three (3) years, with the option to extend up to two (2) further years in annual increments. The Contract is intended to commence 1st April 2021 to 31st March 2024. The estimated total value of the contract is also stated in II.1.5) and II.2.6) of this notice and is for the entire duration, i.e. including the optional extensions. Organisations should be aware that due to the contract value (of the Service), any contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their tender, where appropriate.

Renewal Options

This will be upon expiry of the contract and subject to internal approvals The duration of the contract will be three (3) years, with the option to extend up to two (2) further years in annual increments.

CPV Codes

• 85000000 - Health and social work services
• 85300000 - Social work and related services
• 85320000 - Social services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.

Other Information

This procurement process is being undertaken using the electronic tendering system 'CapitaleSourcing' (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free. This is a one stage procurement process; therefore, suppliers will need to register an interest on the system and submit a tender submission no later than 12.00 on 25.01.2021 in order to participate. Tender submissions cannot be uploaded after the return deadline. The estimated value given at II.2.6) is for the full duration of the contract, which is up to five (5) years in total.Organisations should note that the fixed budget for this Service will be 900,000 GBP and is based on one core budget (180,000 GBP per annum). The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the contract or to award only part of the opportunity described in this notice.If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The Service advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the Service is specified in the procurement documents accordingly. Any questions relating to this procurement must be made via the correspondence area in the Capital eSourcing system.