HCC - 01/21 - The Provision of the Children's Cross Regional Area Group Database (CCRAG)

Concepts

• ccrag
• hertford
• computer services
• cross regional area group database
• provision of the children
• www.ccrag.org.uk.the database’s core function
• provision of a children
• members of the children
• database
• partnership of la children

Location

HERTFORD

Description

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Children’s Cross Regional Area Group Database (CCRAG).

Total Quantity or Scope

To provide an online interactive digital Platform for the CCRAG Partnership. Central to this will be the CCRAG "Database" that acts as a communication hub and information resource for Local Authority (LA) Members of the Children’s Cross Regional Arrangements Group (CCRAG), a partnership of LA Children’s Services Departments hosted by Hertfordshire County Council (herein referred to as ’the Council’). The Database is presently provided at www.ccrag.org.uk.The Database’s core function is to facilitate the sharing of information, in real time, between LA Members of CCRAG and the service providers of children’s social care and education placements. This Contract will be awarded to one provider and therefore will not be split into Lots. The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions.For the avoidance of doubt, the estimated annual value of the Contract will be approximately 100k in year one and 30k for each year after. The Contract will be awarded for an initial term of three (3) years, with the option to extend the Contract up to two (2) further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Renewal Options

This Contract will be reviewed at the end of the Contract period The Option to extend for a further two (2) years

CPV Codes

• 72500000 - Computer-related services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Further information in regards to this opportunity can be found in II.2.4 Description of the procurement. Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.