Risk and Assurance Management System

Concepts

• swindon
• miscellaneous software
• ukri
• assurance management system
• integrated risk
• assurance system
• existing risk system
• diverse risk management
• assurance needs of ukri
• captured risk

Location

SWINDON

Description

UK Research and Innovation (UKRI) are seeking to procure an integrated Risk and Assurance system (the system) that provides a long-term solution that is adaptable to the complexity of UKRI now and in the future. The existing risk system, EasyRisk system was implemented as an interim solution when UKRI was formed. Aims and Objectives The primary over-arching objective of the project is to implement a suitable long-term solution, through a flexible, integrated and easy-to-use system that can support the diverse risk management and assurance needs of UKRI. The solution adopted will be able to adapt to change in organisational objectives and structure. It will provide improved capability to capture, update, track and present relevant information to stakeholders, enabling effective reporting and informed decision making, at all levels. The primary objectives of the project, include: • Improved quality of risk assurance reporting • Higher efficiency and effectiveness of risk management by the business • Increased linkage and integration between Risk, Assurance, and Controls • Increased linkage to objectives and corporate plan • New capability to produce KPIs and KRIs

Total Quantity or Scope

Prior to the formation of UKRI there was a mixed approach to capturing risk information ranging from Microsoft Excel spreadsheets to various risk tools. When the UKRI was formed it was necessary to have a single source of risk information, hence a pragmatic decision was taken by the Head of Risk to use the existing EasyRisk system as an interim solution, which had been in use for the UKRI project, RCUK and MRC. As part of the approved UKRI Risk Management Strategy it was recognised that the system would need to be reviewed and a decision taken for a long-term solution. In response to the above a "UKRI Risk Management and Assurance System Project" was launched in early January 2020. Procurement through an open competition re-tender is required for a fit-for-purpose business system-application, by exploiting the latest market technology and capabilities. The system will be used across UKRI. This will include the 9 councils and the corporate areas. The Enterprise Risk Management System (ERM) will also support portfolio, programmes and projects. The system will support the embedding of the Risk Management Framework and the Assurance Framework. It will be used to manage and support the captured Risk, Assurance, IGRAF (Integrated Governance, Risk Assurance Framework) and Audit information. Ultimately supporting UKRI by providing information which will help support its decision making. A fully integrated risk and assurance is the most desirable option, this will form part of Level 1 and 2 as stated below in the requirements documents. To demonstrate our requirements further we have separated them into must have, should have and could have using MoSCoW model. This will allow tender bids to demonstrate their ability to provide our requirements against each criteria. UKRI needs to be able to integrate information from the system with information from other business systems used within UKRI now or in the future.

Award Criteria

CPV Codes

• 48900000 - Miscellaneous software package and computer systems

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Award on basis of price.

Other Information

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 5NN38554N5