Provision of an Upgrade of a Helium Liquefier System (HLS)

Concepts

• southampton
• gas distribution network
• university of southampton highfield campus
• provision of an upgrade of a helium liquefier system
• helium
• upgrade of the helium liquefaction system tcf20
• liquid helium
• recollection of warm helium gas
• wide distribution system
• gas capture system

Location

University of Southampton Highfield Southampton SO17 1BJ

Description

The University of Southampton are tendering for an upgrade of the helium liquefaction system TCF20 into a campus wide distribution system for liquid helium and recollection of warm helium gas. The targeted solution is to extend the TCF20 liquefier within Building 46 at the University of Southampton Highfield Campus in Southampton to increase its liquid helium capacity (requirement 1), adaptation to the gas capture system at Building 27 located also on the main campus on for collection of warm gas (requirement 2) and install a trailer solution to transport gas and liquid between Building 46 and Building 27 (requirement 3). We are looking for a complete solution for the realisation of this helium system.

Total Quantity or Scope

Mandatory Requirements are set out in File 4 - Specification. The system must be delivered, commissioned and successfully pass user acceptance testing as per the requirements set out in File 4 - Specification. A warranty with a minimum period of 36 months (including parts, labour and onsite engineer visits) must be included as part of the proposal. Onsite commissioning, user acceptance testing, user training and any associated costs must be detailed as part of the proposal, additional costs should be included for information purposes only in the commercial requirements response document. Shipping / delivery of the equipment to the University must be DAP incoterms 2020. This University proposes to enter into a contract for a minimum period of six years. This will comprise of an initial contract period of three years for the provision of the equipment including a three year warranty with an option to extend by a further period which will be agreed once tenders have been evaluated for extended support and maintenance subject to the satisfactory performance and at the discretion of the University. The contract will be effective on signing. The initial term of the warranty of three years will run from the date of delivery of the equipment with extensions if agreed, running from the expiry of the initial contract period, if so agreed by the University. The University is looking to utilise all its available funding for the proposed solution. The funds available for the proposed solution is £333,333.00 excluding VAT. All related components, services and maintenance MUST be included within the proposal. Details of current expenditure or potential future uptake are given as a guide base on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.

Award Criteria

CPV Codes

• 44161110 - Gas-distribution network
• 24111300 - Helium
• 31682210 - Instrumentation and control equipment
• 42511200 - Machinery for liquefying air or other gases
• 65200000 - Gas distribution and related services

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract. E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement.