Engaging with Welsh Diaspora

Concepts

• welsh government
• welsh diaspora
• cardiff
• database services
• behalf of the welsh ministers
• welsh government’s international strategy
• diaspora connections
• welsh organisations
• influential members of the diaspora community
• showcase welsh excellence

Location

Welsh Government Office Cathays Park Cardiff

Description

This procurement exercise is being conducted on behalf of the Welsh Ministers to procure the services of a supplier who is capable of engaging with Welsh diaspora to develop a database of 500,000 diaspora connections and provide associated analysis of the impact of engaging with these connections by using various digital communications methodologies.

Total Quantity or Scope

The Welsh Government’s International Strategy sets out to: - Raise Wales’s profile on the international stage; - Grow the economy by increasing exports and attracting inward investment; and - Establish Wales as a globally responsible nation. One of the ways in which the Welsh Government has committed to meeting these ambitions is by mobilising the Welsh diaspora. Developing an effective relationship with our diaspora will offer a Platform from which to raise the profile of Wales, showcase Welsh excellence and reach the target of making 500,000 Welsh diaspora connections. The objectives of the contract are to: - Build a database of 500,000 diaspora connections. - Map out the Welsh diaspora overseas: who they are and where they are. - Harness, coordinate and promote the work of existing Welsh diaspora networks. - Promote the Welsh Government’s key messages amongst diaspora and provide feedback on which messages resonate. - Provide quarterly updates on the number of diaspora “connections” i.e. progress against the 500k target. - Identify any particularly influential members of the diaspora community that would benefit from closer relationship management, either from Cardiff or via the overseas network. - Measure the benefits (economic and other) to Wales from connecting with diaspora e.g. through tourism, investment, donations, profile. - Work with Welsh organisations identified by the Welsh Government to promote their offer and work abroad.

Renewal Options

The contract may be extended beyond the original Contract term by periods totalling no more than 12 months. The Supplier may be asked to deliver ad-hoc additional services (estimated 2-5 per year) which may include but is not limited to; organising and delivering digital and/or physical events with Diaspora, promote and encourage involvement from the Welsh Diaspora in Welsh Government led activity amongst other things. This is not an exclusive requirement, nor is any work guaranteed to the Supplier. The Client reserves the right to contract these services with an alternative Supplier.

CPV Codes

• 72320000 - Database services
• 72212600 - Database and operating software development services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are available.
• Award on basis of price and quality.

Other Information

E-Tender Information: Tender documents are accessible at the eTenderWales portal https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the eTenderWales portal by 12pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_45942 - Engaging Welsh Diaspora and itt_84720 - Engaging Welsh Diaspora - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly. Please do not contact the email address at the top of this notice. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=107712 (WA Ref:107712) The buyer considers that this contract is suitable for consortia.