The Provision of a Cashless Catering System

Concepts

• hengoed
• point of sale (POS)
• caerphilly county borough council
• provision of a cashless catering system
• cashless catering solution
• cashless catering system
• cashless systems
• catering services
• cashless solution
• till system

Location

Caerphilly County Borough

Description

Caerphilly County Borough Council awarded a contract to a single supplier to provide a cashless catering solution including support and maintenance within all comprehensive schools, primary schools and some corporate buildings.

Total Quantity or Scope

Caerphilly County Borough Council awarded a contract to a single supplier to provide a cashless catering system which will be deployed in comprehensive schools, primary schools and corporate buildings. The contract includes for the provision of hardware and software and ongoing maintenance and support for the contract duration. The scope of the initial piece of work is to: — replace till systems and dated cashless systems in up to 9 secondary schools capable of accepting cashless, contactless payment, online payments, mobile phone payments, or cash payments, — a rolling programme will need to be planned to meet the LA need to install a cashless solution in all primary, secondary schools, meals direct and staff and civic catering, — put in place a web-based portal that will allow parents to create accounts for their children and credit money into the account, — link on-line accounts to the system to ensure that money from meal transactions is coded to the correct accounts, — provide a process to allow for the acceptance of cash and cashless payments and allow the till system to be updated with free school meal allowances.

Award Detail

Renewal Options

The Council may wish to purchase additional hardware and services through this contract if and when a requirement arises.

Award Criteria

CPV Codes

• 72212110 - Point of sale (POS) software development services
• 48110000 - Point of sale (POS) software package
• 55520000 - Catering services

Indicators

• Options are available.
• Award on basis of price and quality.

Legal Justification

Tenderers shall note that the Covid-19 outbreak has given rise to an urgent need for the provision of a cashless catering system to be implemented into Caerphilly County Borough Council, which will ensure that provisions are in place to eliminate cash handling before schools reopen and to limit the spread of disease. The normal tender process to be undertaken for this procurement would not give Caerphilly County Borough Council sufficient time to comply with the standard open procedure timescales and therefore the Council considers this to be a state of urgency which it has duly substantiated. Accordingly, Caerphilly CBC is using the accelerated time limits permitted under the Public Contract Regulations 2015 (Regulation 27(5) for the open procedure) in respect of this procurement.

Other Information

(WA Ref:107900)