Facilities Management - Office Support

Concepts

• facilities management
• glasgow
• scottish enterprise
• office support
• accommodation and office
• health & safety support
• site facilities services
• high standard of office facilities support
• facilities support
• office locations

Location

Scottish Enterprise's Scotland offices which may include Aberdeen, Bellshill, Clydebank, Dundee, Edinburgh, Glasgow, Glenrothes, Kilmarnock, Paisley, and Stirling

Description

Scottish Enterprise has 13 office locations throughout Scotland where our staff work, and we do business. We are offering a contract opportunity for a supplier to provide facilities support in some of these locations. The successful supplier will deliver a high standard of office facilities support on behalf of Scottish Enterprise. This will include welcoming visitors to our offices and supporting the general day to day running of the on-site facilities services for SE staff, our visitors and other building users. These may vary from site to site, but core support services will include: - Receptionist Services - Office Support – Housekeeping - Meeting Room Services - Hospitality - Health & Safety Support - Security Support - Business Continuity Support - Environmental Management Support - Mail Services - Ad-Hoc Support It is anticipated that the contract will start on 1 June 2021 for a period of 3 years with Scottish Enterprise having the option to extend for an additional period of 12 months.

Total Quantity or Scope

- Receptionist Services - Office Support – Housekeeping - Meeting Room Services - Hospitality - Health & Safety Support - Security Support - Business Continuity Support - Environmental Management Support - Mail Services - Ad-Hoc Support It is anticipated that the contract will start on 1 June 2021 for an initial period of 3 years with Scottish Enterprise having the option to extend for an additional period of 12 months. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

Scottish Enterprise will have the option to extend the contract for a further 12 month period, if required.

Award Criteria

CPV Codes

• 79993100 - Facilities management services
• 98340000 - Accommodation and office services
• 79992000 - Reception services
• 79993000 - Building and facilities management services
• 79500000 - Office-support services

Indicators

• Variant bids are not accepted.
• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service, they should arrange for a separate SPD response from each potential subcontractor. Dates and other information contained in this notice are communicated as being indicative only and may be subject to change. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority reserves the right to accept part of one or more offers. The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract. Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract. Bidders may be required to attend for interview. Any contract awarded will be subject to the law of Scotland. The contracting authority reserves the right to source the services through existing framework agreements. The contracting authority reserves the right to assign all or part of any contracts resulting from the process. Tenders shall remain open for acceptance for ninety (90) days from the date for return of tenders, or any subsequent date notified to you by the contracting authority. A tender may be accepted by the contracting authority at any time during this period. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=642689. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:642689) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=642689