London Borough of Lambeth Block Cleaning and Concierge Services Contract

Concepts

• cleaning and sanitation
• lambeth
• london borough of lambeth block cleaning
• ad hoc cleaning of communal areas
• concierge services contract
• london borough of lambeth
• holistic cleaning
• concierge service
• ancillary housing management services
• homes borough

Location

London

Description

The London Borough of Lambeth is seeking a supplier to undertake a holistic cleaning and concierge service to its 33 839 council-owned homes borough - wide, including the routine and ad hoc cleaning of communal areas, housing estates and other buildings within the borough — together with ad hoc ancillary housing management services, emergency response, graffiti removal, deep clean, pressurised water cleaning and Fire Risk Assessments (FRA) and Related Remedial Actions services, waste (bulk refuse and fly tipping) removal/ disposal services and the Concierge Service. The contract will be for the whole borough and the contract value is set out below. The contract will be for a period of six (6) years, with two separate possible extensions of four (4) years each. The maximum total possible Contract Period is fourteen (14) years (i.e. 6 + 4 + 4). The maximum contract value allowing for ad hoc and routine work is £99,050,000.00 for the maximum 14 year period.

Total Quantity or Scope

The London Borough of Lambeth is seeking a supplier to undertake a holistic cleaning and concierge service to its 33 839 council-owned homes borough-wide, including the cleaning of communal areas, housing estates and other buildings — together with ancillary housing management services. The scope of the works to be undertaken in this contract includes but is not restricted to: • Cleaning of Internal Communal Areas (i.e. areas inside the boundaries of buildings); • Welfare areas on estates; • Low level flat roofs; • Gullies (excluding all those on highways and adjacent to refuse / bin chambers); • Drains, downpipes and gutters; • Window Cleaning; • Graffiti Removal; • Ad hoc Deep Cleans including refuse / bin chambers; • Ad hoc Pressurised Water Cleaning, including the Cleaning of Refuse Chutes; • Dealing with Emergencies; • Fire Risk Assessments (FRA) and Related Remedial Actions; and • The Concierge Service. The above services consist of those that are required on a regular planned basis to maintain a clean and safe environment and those that are required on a reactive basis to deal with specific situations and emergencies. It is currently anticipated that the proposed Block Cleaning and Concierge Contract will start on the 01 October 2021, and will be for a period of six (6) years, with two separate possible extensions of four (4) years each. The total possible Contract Period is fourteen (14) years (i.e. 6 + 4 + 4).

Renewal Options

The contract will be for six (6) years with the option, as set out in contract terms, of two separate possible extensions of four (4) years each.

CPV Codes

• 90900000 - Cleaning and sanitation services
• 90500000 - Refuse and waste related services
• 90510000 - Refuse disposal and treatment
• 90610000 - Street-cleaning and sweeping services
• 90640000 - Gully cleaning and emptying services
• 90690000 - Graffiti removal services
• 90911000 - Accommodation, building and window cleaning services

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Performance considerations apply.
• Award on basis of price and quality.

Other Information

The Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) will apply on the award of this contract. There are approximately 192 employees providing the current cleaning and concierge service who will have protection and transfer rights under TUPE in the event of a change of contractor. The Council is committed to pay equality and in this regard, all employees (interim and permanent; full time and part time; PAYE and contract) associated with this contract must be paid at least the current London Living Wage as the same may change over the term. This also applies to any subcontractor staff that spend at least half of their time on this contract.