FM20062 — Provision of Cleaning, Window Cleaning and Pest Control at UK Astronomy Technology Centre

Concepts

• cleaning and environmental
• uk astronomy technology centre
• swindon
• provision of cleaning
• pest control services
• science and technology facilities council
• building and window cleaning
• pest control
• window cleaning
• uk sbs wishes

Location

Royal Observatory Edinburgh, Blackford Hill, Edinburgh, EH9 3HJ

Description

UK SBS wishes to establish a contract for the appointment of a contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing cleaning, window cleaning and pest control services at the UK Astronomy Technology Centre based at the Royal Observatory, Edinburgh. UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time), (the ‘Regulations’). This is a services contract being procured under the OJEU Open Procedure Regulations. The range of Soft FM services included in this procurement include office cleaning, pest control and window cleaning. See section I.3) for access to procurement documentation.

Total Quantity or Scope

UK SBS wishes to establish a contract for the appointment of a contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing cleaning services, window cleaning and pest control at the UK Astronomy Technology Centre based at the Royal Observatory, Edinburgh. … Overview The range of Soft FM services included in this procurement are integral to supporting a quality, safe working environment and the effective running of operations at the STFC. This procurement aims to contract Soft FM services to one provider who shall deliver these services to UK ATC. Routine cleaning All areas of the site are cleaned to BICS Standard II except for toilets, shower rooms, kitchens and vending areas which are cleaned to BICS Hygiene Standard. Routine cleaning of touchpoints throughout all buildings must also be carried out due to Covid-19. This specification sets out the frequency that must be completed, bearing in mind the need for STFC to provide Routine Cleaning in the most cost-effective way, with the desired outcome standard. Cleaning standards The standards required on completion of any cleaning activity are as specified in BICS Outcome Criteria which are included as Appendix 4. Cleaning regime Cleaning has previously been carried out between 7.30 and 11.30, Monday to Friday, but due to Covid-19 there is now a requirement for toilets, kitchenettes and touchpoints to be cleaned throughout the day (7.30 to 17.00, Mon-Fri) and this should be taken into account when looking at staff levels and the cleaning schedule. Bidders are to price based on 7:30 to 17:30 Mon-Fri. Pest control The service provider will provide a pest control service for the buildings in order to keep them free from rodents, birds, insects and other pests. Maintenance of pest control devices should also be included where applicable. This should be a minimum of 8 visits annually. Window cleaning and internal glazing The service provider is to carry out the cleaning of windows and internal glazing (this is to include sills and window frames) across the whole site at least twice per annum. The cost of providing any specialist access equipment, method statements, and trained personnel shall be included in the contract price. A brief summary of the requirement has been provided above, please ensure you review all additional appendices for full details of this requirement. All additional appendices can be found within Stage One: Overview Section on the Delta eSourcing Portal.

Award Detail

Award Criteria

CPV Codes

• 90000000 - Sewage, refuse, cleaning and environmental services
• 90911000 - Accommodation, building and window cleaning services
• 90922000 - Pest-control services
• 90910000 - Cleaning services

Indicators

• Award on basis of price and quality.

Other Information

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to his opportunity. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to ‘Login’ Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: T4E895Z77W