Pilot Boat Procurement

Concepts

• belfast
• ships and similar vessels
• bhc
• pilot boat procurement
• supply of a pilot boat
• ships and boats
• pilot boat
• pilot boat code of practice
• supply of the pilot boat
• transportation of pilots

Location

BELFAST HARBOUR

Description

BHC is seeking to enter into an agreement with a supplier for the supply of a pilot boat. BHC wishes to acquire and commission a pilot boat for the transportation of pilots between Belfast Harbour and vessels in Belfast Lough. BHC may (at its discretion) require maintenance and/or spare parts for the pilot boat from the successful bidder. Bidders should note that the supply of maintenance services (if any) is not an immediate requirement, however BHC wishes to retain the option to purchase such services from the successful bidder for a period of up to 10 years following supply of the pilot boat. Bidders should note that the estimated total value set out below represents BHC's best estimated contract value taking into account all supply options which may be included in the contract, but excludes the value of any maintenance services and/or spare parts, which value cannot be estimated at this point. Further information will be supplied to shortlisted bidders at the tender stage.

Total Quantity or Scope

Both within and outside of the warranty period BHC must be able to call upon the successful supplier (via its appointed agent if appropriate) within a reasonable timeframe (according to the urgency of the support issue) to provide on-site technical assistance. BHC is reviewing its requirements in this regard but currently anticipates that the timeframe(s) proposed may be evaluated at the next stage of the tender process. Bidders should note at this stage that the successful supplier will be required: (a) to be available on-site to provide technical assistance in relation to the drivetrain (which incorporates the gearbox, shaft and propellers), engine, other critical systems or hull damage within 48 hours of BHC's request; and (b) to supply any spare parts required by BHC in a timely fashion. The pilot boat must comply with the minimum requirements of the Small Commercial Vessel and Pilot Boat Code of Practice and be issued with a construction certificate from a recognized UK load line assigning authority (as detailed in Section 4.2.2.4 of the Code). The pilot boat shall be delivered fully operational and coded for use at the earliest possible date. BHC is considering its requirements in this regard but currently anticipates that the timeframe proposed by the bidder may be evaluated at the next stage of the tender process and that a maximum acceptable lead time for supply of 24 months from the tender return deadline will be required. The pilot boat particulars are as follows: Dedicated pilot vessel with diesel propulsion system Principle Dimensions • LOA of Between 15m and 18m • Beam OA >4m • Draught 0.9m-2m • Approximate Displacement in operating conditions 20-25 tonnes • Maximum Speed ≥ 25 knots • Service Speed at 85% or MCR of builder's engine choice in operating conditions with 6 persons to be a minimum 20-23 knots • Minimum fuel capacity 1600 litres or 16 hours operational endurance at the service speed. Classification and Coding The vessel will be registered in Belfast and must be constructed, equipped and outfitted in accordance with and to the highest standard required by: • The UK Maritime and Coast Guard Agency Code of Practice for the Safety for Small Commercial Vessels and Pilot Boats - The Workboat Code Edition 2 Amendment 1. Built as a dedicated pilot boat and capable of operating in category 2 waters (60 nautical miles from a safe haven). • Classification Society Rules. • ISO 12217 Design Category This specification should be read in conjunction with these standards. In the event of any conflict between BHC's specification for the pilot boat and these standards, the applicable standards shall prevail. Further details of BHC's requirements are contained within the Pre-Qualification Questionnaire.

Renewal Options

BHC may (at its discretion) require maintenance and/or spare parts for the pilot boats from the successful bidder. as described above

CPV Codes

• 34512000 - Ships and similar vessels for the transport of persons or goods
• 34500000 - Ships and boats

Indicators

• Bids should cover the whole contract.
• Options are available.
• Renewals are not available.
• Performance considerations apply.
• Award on basis of price and quality.

Other Information

BHC reserves the right at any time to: - reject any or all responses and to cancel or withdraw from this procurement at any stage, - award a contract without prior notice, - change the basis, the procedures and timescales set out or referred to within the procurement documents, or - require a bidder to clarify any submissions in writing and/or to provide additional information. Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties