Provision of Fine Art Shipping Crates

A Tender Notice

Find a Tender
Contract (Supply)
3 year
26 Mar 2021
To 09 May 2024 (est.)
10 May 2021 11:00




Geochart for 2 buyers and 0 suppliers


The Contract is for the hire and purchase of fine art shipping crates for National Galleries of Scotland (NGS) loans and touring exhibitions programme. The Supplier will provide crates for works of art as required by the NGS loans and touring exhibitions programme; and must ensure that crates provided meet the correct specification as set out in the Section 2 of the Invitation to Tender (ITT) document. Crates for painting and works on paper will be hired for the duration of the loan or touring exhibition. These crates should be fully fitted out with foam ready for packing. Crates for sculptures are purchased and internal fit out is usually carried out by NGS technicians. T-frames may also be purchased where required. The contract includes various crate and packing requirements, including painting crates, slotted crates for works on paper, bespoke sculpture and contemporary installation crates and T-frames. Summary of scope of services include: - To provide quotes for crates to be fitted out to technical dimensions and delivery and collection of crates as required; - Invoicing crate hire or purchase costs directly to the borrower or their shipping agents; - To incorporate new developments in crate hire products as they become available to the market; - Provide a pro-active approach to environmental and sustainability criteria. Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT) document. There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Supplies will be agreed on an "as required" basis only. The agreement will be non-exclusive i.e. NGS reserve the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Supplier and the termination of the contract be either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.

Total Quantity or Scope

National Galleries Scotland (NGS) are looking to procure a sole Supplier for the provision of Fine Art Shipping Crates. The procurement will be conducted through the use of the Open Procedure. The SPD must be completed and returned with a tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. The objective criteria included in the SPD is detailed under section III of this Contract Notice.

Renewal Options

The contract duration will be for an initial 3-year period, with the option of two additional 1-year extensions, not exceeding 2 years; resulting in a possible maximum contract duration of 5 years. This is at the discretion of National Galleries Scotland. NGS may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria

Quality 60.0
PRICE 40.0

CPV Codes

  • 44619300 - Crates
  • 60640000 - Shipping operations
  • 92521100 - Museum-exhibition services
  • 92521000 - Museum services
  • 92500000 - Library, archives, museums and other cultural services


  • Bids should cover the whole contract.
  • This is a recurring contract.
  • Options are available.
  • Renewals are available.
  • Financial restrictions apply.
  • Professional qualifications are sought.
  • Staff qualifications are relevant.
  • Award on basis of price.

Other Information

National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late tenders may not be considered by National Galleries Scotland. Tenderers must include within their tender return compliance with all legislation applicable at the date for return of tenders relating to COVID-19 restrictions, such as, but not limited to, "The Health Protection (Coronavirus) (Restrictions) (Scotland) Amendment (No.2) Regulations 2020" and details of any Notices issued by the HSE. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:644167) Download the ESPD document here: