Electronic Documents and Records Management System

Concepts

• data services
• east kilbride
• electronic documents
• records management system
• provision of electronic documents
• contract amendment

Location

East Kilbride

Description

Contract amendment to extend provision of electronic documents and records management system by 24 months.

Total Quantity or Scope

Electronic documents and records management system, service provision extended 24 months.

Award Detail

Award Criteria

CPV Codes

• 72300000 - Data services

Indicators

• Award on basis of price.

Legal Justification

This is a 24-month extension to the electronic documents and records management system contract. Extending the contract has been assessed as the best value for money option to ensure electronic documents and records management system continuity going to market has been assessed as unfavourable due to the following: • risk of limited market interest given high start-up costs and short term of contract to recoup costs of competition and providing the service; • risk to data integrity as result of data migration; • risk of potential disruption to service (heightened impact with home working staff); • loss of knowledge/expertise in current electronic documents and records management system; • internal resource implications to work with new supplier and maintain existing levels of support alongside migration project.