Mechanical and Electrical Services Framework

A Contract Award Notice

Framework (Services)
3 year (est.)
25 May 2021
To 24 May 2024 (est.)




Geochart for 2 buyers and 1 suppliers

2 buyers

1 supplier


HIE requires a suitably qualified and experienced mechanical and electrical advisor to oversee the design, planning, installation and commissioning of mechanical and electrical systems within HIE owned and leased properties as well as ‘live’ projects across the region. The role will cover a number of key areas within both HIE’s commercial and occupied portfolios of buildings through the delivery of new installations, review of current installations and overseeing repairs and asset replacement. The advisor will also provide support and advice to HIE’s Facilities Management and Property Teams on the maintenance, operation, repair and lifecycle planning of M&E plant within the estate, as well as advising on HSE requirements. They will be required to work alongside and advise when required to do so by HIE, the existing property and construction framework suppliers.

Total Quantity or Scope

The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an ‘as required’ basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the framework, as and when required. The framework will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar subject to a case-by-case prior approval by HIE. The price used in II.1.7) and V.2.4) is the potential total cost if all extensions are invoked. The successful bid price used for evaluation was GBP 116 000.

Award Detail

1 Rybka (Edinburgh)
  • Reference: o193
  • Num offers: 6
  • Value: £200,000
  • Contractor is an SME.

Renewal Options

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Award Criteria

Management and delivery methodology 30.0
Quality management 15.0
Management and delivery team 25.0
PRICE 30.0

CPV Codes

  • 71334000 - Mechanical and electrical engineering services


  • Options are available.
  • Award on basis of price and quality.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Award criteria scoring: 0 = Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 = Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:654345)