HCC 05/21 - The Provision of a Treework Service

Concepts

• hertford
• tree maintenance
• hertfordshire county council
• treework service
• provision of a treework service
• provision of a tree work service
• professional arboriculture service
• delivery of the service
• nature of the services
• total value of the framework agreement

Location

Central Bedfordshire:

Description

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Treework Service.

Total Quantity or Scope

This Framework Agreement is for the provision of a tree work service for Hertfordshire County Council. The Framework Agreement provides HCC and other bodies e.g. Housing Associations with a professional arboriculture service covering all aspects of tree works in schools, libraries, land next to highways and other properties within Hertfordshire and also schools in neighbouring districts and boroughs within Cambridgeshire, Essex, North London, Buckinghamshire, Luton and Bedfordshire. Comprehensive surveys may also be occasionally required followed by detailed reports with prioritised recommendations. The delivery of the service is dependent on meeting the Council’s requirements and may involve emergency works and the need for out of hours work.The estimated total value of the Framework Agreement] is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, together with the Call-Off Contracts or Individual Orders and their possible durations. For the avoidance of doubt, the estimated annual value of the Contract will be approximately 250,000 GBP. The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.The distribution of works in unpredictable and therefore will not be split into Lots.There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

Renewal Options

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

CPV Codes

• 77211500 - Tree-maintenance services

Indicators

• This is a recurring contract.
• Options are available.
• Renewals are available.

Legal Justification

N/A

Other Information

Further information in regard to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. ** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.