Highways Management System

Concepts

• software package
• city of london corporation
• highways management system
• highways management system software
• information systems
• city's highway assets
• management of activities
• existing street lighting management system
• asset management system
• dft street manager system

Location

London:

Description

The City of London Corporation (the 'City') is looking to tender for the provision of a commercial off the shelf (COTS) Highways Management System software as a service (SaaS). The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 48 further months on a year by year basis. The maximum length of the contract is therefore 96 months.

Total Quantity or Scope

The City is looking for a solution as a fully managed and hosted service (SaaS) to provide a database of records for the City's highway assets, an asset management system, and to assist in carrying out our statutory and non-statutory functions including the coordination and management of activities and works on the City's maintained highway such as permitting and licensing where: •A permit is a means of requesting space to carry out work on the highway either as a statutory undertaker or as a highway authority. •A licence is required for the purpose of (i) carrying out activities on (but not excavation of) the highway (e.g. scaffolding, crane operations, temporary traffic management such as temporary traffic lights); or (ii) excavation of the highway by a person/organisation that is not a utility. The system must integrate with the existing street lighting management system, the DfT Street Manager system and be usable by our on-street maintenance contractor.

Renewal Options

The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 48 further months on a year by year basis. The maximum length of the contract is therefore 96 months.

CPV Codes

• 48000000 - Software package and information systems
• 48517000 - IT software package

Indicators

• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Please note that this procurement process is being undertaken using the electronic tendering system ‘CapitaleSourcing’ (url:www.capitalesourcing.com). Participants should register as a supplier on the portal using the aforementioned URL/link (if not already), then search for the opportunity titled using the Reference number stated below. The estimated total value of the contract is stated in section II.1.5) of this notice and is for the entire duration, including all the optional extensions, together with all potential future needs as described within the tender documents. The procurement is being run as a one stage process under the open procedure and therefore, if your organisation would like to participate in this tender exercise, it can do so by completing and returning the Qualification Envelope and the Invitation To Tender (ITT) questionnaire which can be found on the City's e-procurement portal at: www.capitalesourcing.com with the Reference number: prj_COL_18644 or itt_COL_14390. Organisations must submit their completed Qualification Envelope and Invitation to Tender (ITT) questionnaire together with any supporting documents, via the system by the return deadline in order to participate and registration is free. Qualification Envelopes and Invitation to Tender (ITT) questionnaires cannot be uploaded after the return deadline. The contracting authority will not be held accountable for any errors made by an organisation in submitting their applicable Qualification Envelopes and Invitation to Tender (ITT) questionnaires. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators. The procurement process that will apply to the requirement is specified in the procurement documents accordingly.