FRAMEWORK FOR RESPONSIVE REPAIRS TO DOMESTIC PROPERTIES

Concepts

• cardiff
• construction work
• responsive repairs
• domestic property portfolio of the council
• domestic properties
• maintenance of these properties
• communal boiler repairs compliance works
• scope of responsive repairs
• value of works
• building construction

Location

Cardiff and Vale of Glamorgan:

Description

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,723 properties in number) and other properties. Maintenance of these properties is undertaken by the Council via a mixture of in house provision and external contractors. Approximately 90% of responsive repairs are undertaken by the in house workforce of the Council with only capacity and specialist works being issued to external contractors. Dwellings will vary in age and condition and bidders are advised to make due allowance for this. This tender process is in relation to responsive repairs and maintenance to domestic properties. The Council has an in-house workforce delivering responsive repairs & maintenance to domestic properties, and this framework would be to support the in-house workforce by completing works that it does not have the capacity or specialist skills to deliver (e.g. asbestos works) to complete. The Council is seeking to appoint 2 Contractors do deliver a similar volume and value of works. Each contractor would predominantly deliver works in an allocated district of the city, although cross district award will be permitted, for example where there are capacity or performance issues. The estimated annual value is GBP2m (approximately GBP1m per Contractor).

Total Quantity or Scope

This work will generally comprise of Work in occupied properties / communal areas/ garage sites/ traveler sites/ hostels. Work is generally instigated at the request of the tenant / occupier Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example – removal or replacement of a radiator for plastering a wall). There are three main priorities of work: - Emergency - Response within 2 hours and completion within 24 hours - Urgent - Response and completion within 5 working days - Routine - Response and completion within 25 working days Listed below are examples of the work trades which will be in scope of responsive repairs / compliance works: - Asbestos surveys / removal - Drainage - Electrical - Gas - Glazing - Painting - Roofing - Scaffolding - Screening - Central Heating Upgrades - Fire Safety - Specialist Works - Brickwork - Plastering - Carpentry - Plumbing - Flooring - Communal Boiler Repairs Compliance Works: - Legionella - Dry Risers - Water Boosters - Sprinklers - Fire Extinguishers - Emergency Lighting - PAT Testing - Communal Boiler Servicing - Roller Shutters - Solar / PV Systems - Solid Fuel Cardiff Council operates an Out of Hours (OOH) service, and appointed Contractors would be expected to provide and OOH to supplement this provision. For some specialist trades this OOH service provision will need to be 24/7/365. It should be noted that the following types of work could fall into the responsive repairs category: Fire Damage: - Work in occupied properties - Small value / single activity work (for example – smoke damage to one room) but may involve associated work (for example – removal or replacement of a radiator for plastering a wall). Structural Works: - Work in occupied properties - Minor structural work (for example – renewal of lintel / replacement of brickwork) Caretaker’s Properties: - Work in occupied properties - Predominantly this will be singular activity work (for example – Renew ceiling including painting on completion) but may involve associated works (for example removal or replacement of a radiator or plastering a wall). - This work could also comprise of annual gas service or periodic electrical testing on request.

Renewal Options

Option to extend for a further two(2) years.

CPV Codes

• 45000000 - Construction work
• 45210000 - Building construction work
• 45211000 - Construction work for multi-dwelling buildings and individual houses
• 45211300 - Houses construction work
• 45211100 - Construction work for houses
• 45262700 - Building alteration work
• 45400000 - Building completion work
• 45300000 - Building installation work

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor. Please 'register an interest' via https://supplierlive.proactisp2p.com/ to access the tender documentation. The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Will be included within the ITT. (WA Ref:110641) The buyer considers that this contract is suitable for consortia.