Vehicle Leasing & Associated Services

A Tender Notice
by PROCUREMENT FOR HOUSING

Source
Find a Tender
Type
Framework (Services)
Duration
4 year
Value
£100M-£120M
Sector
TRANSPORT
Published
28 May 2021
Delivery
To 07 Jun 2025 (est.)
Deadline
28 Jun 2021 11:00

Concepts

Location

United Kingdom:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

Lot Division

1 Vehicle Leasing
  • Value: £50M

This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This will allow end to end implementation of fully managed vehicle fleet solutions. Suppliers will be expected to deliver services to the whole of the UK PfH anticipates awarding places on the Framework under this Lot to 5 suppliers, but reserves the right to award a greater or fewer number of places depending on the bids received
2 Racking and Conversion
  • Value: £50M

This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services may also need to incorporate but not be limited to; -Racking/conversion consultancy services; -Bespoke conversions; -Roof racks; -Glass racks; -Roof ladders; -Spray lining; -Livery -Lighting technology; -Bulkheads; -Plylining; -Towbars; -Electric steps; -Night heaters; -Fuel heaters; -Handwash units Suppliers will be expected to supply the whole of the UK PfH anticipates awarding places on the Framework under this Lot to 5 suppliers, but reserves the right to award a greater or fewer number of places depending on the bids received
3 Telematics

This will include but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, --fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers – standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will be expected to cover the whole of the UK PfH anticipates awarding places on the Framework under this Lot to 5 suppliers, but reserves the right to award a greater or fewer number of places depending on the bids received

CPV Codes

  • 50111100 - Vehicle-fleet management services
  • 50111000 - Fleet management, repair and maintenance services
  • 50111110 - Vehicle-fleet-support services
  • 34100000 - Motor vehicles
  • 34114000 - Specialist vehicles
  • 32441300 - Telematics system
  • 64226000 - Telematics services
  • 39151100 - Racking
  • 34328200 - Vehicle conversion kits
  • 50117000 - Vehicle conversion and reconditioning services
  • 50117100 - Motor vehicle conversion services
  • 50118200 - Breakdown and recovery services for commercial vehicles
  • 50118100 - Breakdown and recovery services for cars
  • 34144900 - Electric vehicles
  • 50100000 - Repair, maintenance and associated services of vehicles and related equipment
  • 50112110 - Body-repair services for vehicles
  • 50112200 - Car maintenance services
  • 50112120 - Windscreen replacement services
  • 50116500 - Tyre repair services, including fitting and balancing
  • 38112100 - Global navigation and positioning systems (GPS or equivalent)

Indicators

  • This is a one-off contract (no recurrence)
  • Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222935. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:222935)

Reference

Domains