Property Hard and Soft Facilities Management and Security, Grapevine and Business Support Services

A Contract Award Notice
by POST OFFICE LTD

Source
OJEU
Type
Contract (Services)
Duration
8 year (est.)
Value
£88M
Sector
FACILITY
Published
02 Jun 2021
Delivery
To 17 Jul 2032 (est.)
Deadline
n/a

Concepts

Location

London

Geochart for 2 buyers and 3 suppliers

2 buyers

3 suppliers

Description

Facilities Management and Security Services for Post Office Limited's portfolio of properties. Lot 1: Hard Facilities Management Services including HVAC, MEP and Fabric; Lot 2: Soft Facilities Management Services including cleaning and Office Managed Services; Lot 3: Security, Grapevine and Business Support Services.

Lot Division

1 Hard FM Services

The Post Office Ltd shall enter into a contract for Lot 1 with a single supplier to provide Hard Facilities Management Services. The services shall be required at Post Office Limited portfolio of Secure Warehouses, Admin Centres and retail operations. The Hard FM Supplier shall work closely with the Post Offices Property Team to develop robust, transparent and auditable processes that deliver management information that supports the Post Office’s principles and legal obligations in terms of compliance, cost control and work flow management. Post Office are likely to continue to franchise branches to independent Postmasters, moving services from standalone Post Offices into retailers premises. Should this take place, there will be a likely significant reduction in the level of spend against the contract.

2 Soft Services FM

The Post Office Ltd shall enter into a contract for Lot 2 with a single supplier to provide Soft Facilities Management Services. The services shall be required at Post Office Ltd portfolio of Secure Warehouses, Admin Centres and retail operations. The Supplier shall provide to Post Office the following Services from the Services Commencement Date: (i) Helpdesk services, including contact handling, routing and recording; (ii) provision and maintenance of the Supplier’s Portal; (iii) cleaning services including consumables; (iv) window cleaning services; (v) feminine hygiene Services; (vi) pest control Services; (vii) horticulture services; (viii) waste services; (ix) location support services; (x) vending and refreshment services; (xi) catering services; (xii) removal services; (xiii) advisory services; (xiv) The Post Office via their internal portal will provide details of the supplier and their supply chain to Agency branches for them to liaise and directly engage with; and (xv) Office managed services (OMS).

3 Security, Grapevine and Business Support Services

The Post Office Ltd shall contract for Lot 3 with a single supplier to provide Security, Grapevine and Business Support Services. The services shall be required at Post Office Ltd portfolio of Secure Warehouses, Admin Centres and retail operations. Post Office is a core part of the critical protection of the national infrastructure and as such it is essential that the Post Office network has the appropriate security controls in place to ensure that it is not affected by security issues that could impact the service it provides to its customers, clients and the community.

Award Detail

1 Atalian Servest Amk (Midlothian)
  • Hard FM Services
  • Num offers: 2
  • Value: £20,146,075
  • Subcontracting opportunities are expected.
2 Atalian Servest (Bury St Edmunds)
  • Soft FM Services
  • Num offers: 2
  • Value: £19,214,947
3 Kings Security Systems (Bradford)
  • Security, Grapevine and Business Support Services
  • Num offers: 2
  • Value: £48,183,032

Award Criteria

Technical criteria 60.0
Commercial criteria 40.0

CPV Codes

  • 79993100 - Facilities management services
  • 31100000 - Electric motors, generators and transformers
  • 39170000 - Shop furniture
  • 42923210 - Shop scales
  • 45210000 - Building construction work
  • 45213100 - Construction work for commercial buildings
  • 45213110 - Shop buildings construction work
  • 45213112 - Shop units construction work
  • 45213120 - Post office construction work
  • 45259300 - Heating-plant repair and maintenance work
  • 45330000 - Plumbing and sanitary works
  • 50324200 - Preventive maintenance services
  • 79993000 - Building and facilities management services
  • 45314320 - Installation of computer cabling
  • 42933000 - Vending machines
  • 45112700 - Landscaping work
  • 55500000 - Canteen and catering services
  • 79992000 - Reception services
  • 90500000 - Refuse and waste related services
  • 90910000 - Cleaning services
  • 90911000 - Accommodation, building and window cleaning services
  • 90922000 - Pest-control services
  • 79500000 - Office-support services
  • 31625000 - Burglar and fire alarms
  • 35121000 - Security equipment
  • 35121300 - Security fittings
  • 35121700 - Alarm systems
  • 35721000 - Electronic intelligence system
  • 50610000 - Repair and maintenance services of security equipment
  • 64212200 - Enhanced Messaging Service (EMS) services
  • 79711000 - Alarm-monitoring services
  • 79713000 - Guard services
  • 30130000 - Post-office equipment

Indicators

  • Award on basis of price and quality.

Other Information

Lot 1 and Lot 2 have been awarded on the basis of a 5 year term with no options to extend. Lot 3 has been awarded on the basis of a 5-year initial term with option to extend by a further 3 years.

Reference

Domains