Migration and upgrade of Planon IWMS Database

Concepts

• planon ltd
• facilities management integrated workplace management database system
• southampton
• facilities management
• iwms
• upgrade of planon iwms database
• service basis migration
• migration
• continuous operation of its iwms
• planon iwms

Location

Hampshire and Isle of Wight: Solent University - Southampton

Description

VEAT Notice intention to award a public contract . The University intends to enter into a contract with Planon Ltd to migrate, upgrade and support its Facilities Management Integrated Workplace Management Database System (IWMS). The existing system is an On-Premise solution and will be migrated to a SaaS model and upgraded.

Total Quantity or Scope

The University uses the Planon IWMS to manage a wide variety of Facilities Management processes across the University's campuses. In line with its current ICT strategy, the University is now looking to upgrade and move this service from the current On Premise solution to the latest version, on a Software as a Service basis Migration to a new system at this point involves significant time and resource and requires alignment with the University's longer-term digital strategy and corporate system development planning and funding during a period of uncertainty, including other ongoing strategic projects. The contract will be awarded for a 5 year initial term, with the option to extend for up to a further 24 months in 12 month increments. The contract will be reviewed after 3 years to ensure that it is still the most appropriate strategy. Additional information: This is a business critical system and the University needs to ensure continuous operation of its IWMS, the licences and associated services are only available from the stated supplier.

Award Detail

CPV Codes

• 48420000 - Facilities management software package and software package suite

Legal Justification

Under the Public Contract Regulations 2015 32 (2) (b) (iii) competition is absent for reasons related to the protection of exclusive rights, including intellectual property rights (IPR). Planon Ltd own the IPR and licensing rights in this software and do not sell through a reseller.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The University intends for this contract to commence on 01 August 2021. The contract will be awarded for an initial term of 5 years with the option to extend for 2 further periods of 12 months each giving a maximum contract term of 7 years.