Landscaping Services - Lot 4 Caithness and Sutherland

Concepts

• grounds maintenance
• inverness
• hie
• landscaping services
• landscape gardening
• caithness
• tender service
• particular lot
• sutherland
• landscaping work

Location

Highlands and Islands:

Description

This is a Contract Award Notice and as such the procurement process is complete. HIE required a suitable qualified and experienced supplier to provide the following services: repair, maintenance and general upkeep of hard and soft landscaped areas incl. grass cutting and a preventative winter schedule for HIE’s commercial and HIE occupied property portfolio. These services will be required from 1 July 2021 for an initial period of 2.75 years (until 31 March 2024), with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 2.75-year budget available to deliver this service for this particular lot was between GBP 68,750 and GBP 93,500 (excluding VAT).

Total Quantity or Scope

HIE’s current requirements are divided into 8 Lots: 1 Moray 2 Inner Moray Firth 3 Argyll and the Islands 4 Caithness and Sutherland 5 Lochaber 6 Skye and Wester Ross 7 Innse Gall (Western Isles) 8 Orkney As the values for Lot 5 and 6 meet all of the following criteria it is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014: - below the small lot threshold and - does not exceed 20% of the estimated aggregated value of all the combined Lots and - does not exceed GBP 50k Consequently, and as this requirement covers the whole of the HIE geographic area, HIE is procuring Lot 5 and 6 via a selective competitive process. Bidders who are interested in bidding for any of the other contracts can do so by locating the respective Public Contract Scotland (PCS)/Find a Tender Service (FTS) notices, which were all published on the same date with ‘Landscaping Services’ in the contract description. Please refer to the “Restriction on Number on Lots Awarded” section in the Scope of Requirements document. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Detail

Renewal Options

HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The contract might be modified in the future – some examples, including but not limited to: -sale of any sites/properties, therefore (some of) the services will no longer be required -addition of any new sites e.g. new build/purchase/takeover – (some) additional landscaping services required -property / site becoming vacant: services still will be required / HIE takes over the responsibility until re-let -property will be let out: services will no longer be required -re-designation of areas associated with maintenance activities -change to HIE area office location -weather conditions requiring more/less frequent services -extraordinary forestry work which do not require regular attention -repair tasks required -disruptions / cancellation of services caused by pandemics

Award Criteria

CPV Codes

• 77314000 - Grounds maintenance services
• 71421000 - Landscape gardening services
• 45112700 - Landscaping work
• 77300000 - Horticultural services
• 90620000 - Snow-clearing services
• 77342000 - Hedge trimming

Indicators

• Options are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The figures used in II.1.7 & V.2.4. reflect the 3.75-year contract value (including the optional extension). (SC Ref:655212)