Supply and Installation of Bus Shelters & Associated Parts

Concepts

• bus shelters
• hengoed
• primary supplier
• installation of bus shelters
• parts
• respective parts
• year framework
• avoidance of doubt
• grant funding
• ranked 1supplier

Location

Gwent Valleys: Within Caerphilly County Borough, there may be occasions where work is required outside the Caerphilly borough boundary in neighbouring Local Authorities

Description

The Council intends to establish a two (2) year framework with an option for a further two (2) years, for the provision of procuring bus shelters and their respective parts.

Total Quantity or Scope

The Council anticipates that it will purchase approximately 40 bus shelters during the 2021/22 financial year. Suppliers will need to be able to confirm that they can do this prior to End of March 2022. Further purchases of approximately 20 bus shelters per year in future financial years will also be required. For the avoidance of doubt, this figure is an estimate only and requirements are both grant funding dependent and demand led. The Council does not guarantee to purchase any quantities of components or works. It is anticipated that an framework will be entered in to with up to three suppliers, with the ranked 1supplier identified as the Primary Supplier, with other companies being used should demand, availability and capacity necessitate the use of the secondary and tertiary suppliers. The Council is currently responsible for approximately 508 bus shelters located throughout the County Borough. Additional information: The Council will be receiving grant funding from the Welsh Government from time to time to finance works under this framework.

Renewal Options

The framework will be for a period of two (2) years with an option to extend for up to a further two (2) years.

CPV Codes

• 44212321 - Bus shelters

Indicators

• An E-Catalogue is required.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Legal Justification

Where there is an overlap of spend from Welsh Government between the last financial year and the following financial year the Authority reserves the right to continue to utilise the framework to complete that round of grant funding spend.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER: 1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ; 2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11); 3. Enter your correct Organisation Name, Details and Primary Contact Details; 4. Make a note of the Organisation ID and User Name, then click ‘Register’; 5. You will then receive an email from the system asking you follow a link to activate your account; 6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details; 7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile; 8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities; 9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage; 10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page; 11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button; 12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow; 13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents; 14. You can now either complete your response or ‘Decline’ this opportunity. All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email. A supplier guide is available via the portal detailing how to use the Proactis Plaza system. If you require assistance please contact Jemma Ford. 01443 863163; fordj1@caerphilly.gov.uk or the procurement team on 01443 863161. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113100. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: CCBC has committed to including Social Value in its procurements (75,000+GBP). Bidders will be required to complete the Councils draft bespoke Light Set of TOMs (Themes, Outcomes and Measures) which are predicated on the National TOMs for Wales and have been devised for procurement contracts. This will not be scored but a response with deliverables must be submitted and will become part of any contractual obligations when awarded work. (WA Ref:113100) The buyer considers that this contract is suitable for consortia.