Audio, Lighting and AV Equipment Tender

A Tender Notice
by BRIGHTON DOME & FESTIVAL LTD

Source
Find a Tender
Type
Contract (Goods)
Duration
8 month
Value
___
Sector
INDUSTRIAL
Published
31 Aug 2021
Delivery
To 29 May 2022 (est.)
Deadline
01 Oct 2021 16:00

Concepts

Location

Brighton and Hove: Brighton Dome; Corn Exchange and Studio venues

Geochart for 1 buyers and 0 suppliers

Description

Brighton Dome & Festival Ltd (BDBF) wishes to invite tender submissions for the supply of lighting, audio and AV equipment for use in the newly developed Corn Exchange and Studio Theatre spaces.

Lot Division

1 Lighting equipment

Provision of lighting equipment, cabling and control for two event spaces. Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality when in use. We are looking for a range of fixtures types that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing. Fixtures should have low environmental impact across the supply chain, have good aftersales product support and servicing options. An ideal kit list would be: CORN EXCHANGE HighEnd HyBeam3000 x 7 HighEnd SolaFrame 1000 x 12 HighEnd SolaWash 1000 x 10 ETC ColorSource cyc units x 12 (6 top, 6 bottom) Martin VDO atomic bold(blinder/strobe) X8 2x tour Force II hazer Followpsots x 2 STUDIO 30x ETC Lustre series 3 profiles 18x ETC desires led fresnels 13x High End Lonestars 4x High End SolaWash 1000 8x colorsource cyc units 4x Martin VDO atomic bold (blinder/strobe) 1x tour Force II hazer

Award Criteria
Self weight of units 5%
Quality and suitability, incl environmental impact. 30%
Warranty, support and servicing. 15%
Ease of installation 10%
Cost and value for money 40%
2 Audio visual equipment (incl sound)

Purchase of professional, live events and theatrical sound and video equipment. Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality to different sized events when in use. We are looking for equipment that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing. Equipment should have low environmental impact across the supply chain, have good aftersales product support and servicing options. For visuals we are primarily looking at projectors and projection screens. For Audio we are a D&B house in our main venue (Brighton Dome, Concert Hall) and would look for equipment that is cross compatible with this. We are looking speakers etc. and control surfaces. An ideal kit list would be: VISUAL 1 x Panasonic MZ10KLB Laser Projector with flying kit/frame 1 x 16' Fastfold Screen (16:9 aspect ratio) with front and rear surfaces, legs, case and hanging brackets and steels. 1 x 12' Fastfold Screen (16:9 aspect ratio) with front surface only, legs, case and hanging brackets and steels. Signal conversion hardware 2x mini-Mac set up with Qlab, keyboard, mouse and monitor. AUDIO CORN EXCHANGE 8 x V8 NL4 4 x V-GSUB NL4 4 x Y7P NL4 2 x D80 NL4 2 x V Flying Adaptor 4 x YP Mounting Bracket (to include power and data distribution as required) Digico SD12 plus SD- Rack or Yamaha CL5 plus RIO 3224-D2 Stage IO STUDIO 4 x E8 NL4 4 x E5 NL4 2 x E12X-SUB NL4 1 x D20 4 x E8 Flying Bracket 4 x Ball Joint Adapter 4 x M10 Fixing Plate 1 x 50m EtherCon Drum plus cross stage expansion link. (to include other power and data distribution as required) Allen & Heath SQ6 or Midas M32 to include stage racks and cabling. Shure SM58 x 8 Shure SM57 x 4 AKG C414 XLS x 4 Neumann KMS 105 x 2 BSS AR 133 x 12 Neumann KM184 x 4 Shure ULXD 6 Way Radio Mic Kit x 2 Selection of K&M Mic Stands (12 Tall Booms and 12 Small Booms for example) COMMS CORN EXCHANGE 1x Clear-com HelixNet Digital Network system with 4x Headsets and packs 1x DX300ES wireless base station STUDIO 1x Clear-com HelixNet Digital Network system with 4x Headsets and packs 1x DX300ES wireless base station Shared between the 2 spaces; 6x Wireless beltpacks and lightweight headsets

Award Criteria
Quality and suitability, incl environmental impact 30%
Self weight of units 5%
Warranty, support and service. 15%
Ease of Installation 10%
Cost and value for money 40%
3 Assistive Listening Systems

Purchase of customer facing assistive listening technology. We aim to cover multiple venues with one adaptable system. Our venues are adaptable and host multiple events across many different art forms. The assistive technology should provide the best possible range of benefits to the customer. An ideal system would be Sennheiser Mobile Connect.

Award Criteria
Ease of customer use 20%
Ease of staff use 20%
Future adaptability or extension of system 20%
Cost 40%

CPV Codes

  • 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
  • 31521300 - Portable electric lamps
  • 31527260 - Lighting systems
  • 32342410 - Sound equipment
  • 32350000 - Parts of sound and video equipment
  • 32321200 - Audio-visual equipment
  • 33196200 - Devices for the disabled

Indicators

  • Restrictions apply to the lot award allocation.
  • Variant bids may be considered.
  • This is a one-off contract (no recurrence)
  • Renewals are not available.
  • Financial restrictions apply.
  • Professional qualifications are sought.
  • Staff qualifications are relevant.
  • Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Due to the age of our buildings (around 200 years old), even with the renovations some restrictions of weight remain so this should be taken into consideration upon tender. Those invited to tender will be requested to supply details on warranties, delivery costs, initial set up, training and ongoing support. It will be essential that suppliers demonstrate no conflicts of interest. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=223006. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:223006) Download the ESPD document here: https://www.mytenders.co.uk/ESPD/ESPD_Download.aspx?id=223006

Reference

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