GSV2325 - Vision, Sound and AV

Concepts

• broadcast transmission
• westminster hall
• parliament
• house of commons
• house of lords
• television and radio
• audio technologies
• audio services of the highest standard
• delivery of high-quality output of proceedings
• audio feeds of the proceedings of the house

Location

Description

The Authority is seeking a Contractor who can operate the video and audio technologies across the committee rooms and chambers, to offer cost effective, broadcast-grade visual and audio services of the highest standard to multiple users within and outside the Parliamentary Estate – including traditional broadcasters and online media.

Total Quantity or Scope

The Authority is requesting tender proposals from Contractors who can demonstrate skills and experience in broadcast operations with a view to operating and maintaining the video, audio, and audio-visual systems provided by Parliament. … Coverage styles shall range from full broadcast style ‘TV production’ working to modern single operator coverage, according to the demands of the Parliamentary business. The delivery of high-quality output of proceedings to no fail’ standards is the critical service at the heart of this Operational and Maintenance contract, ensuring that all participants in Parliamentary business can be seen and be heard. The Contractor shall be able to work flexibly with an agile approach to follow short notice changes in activity – planned and unplanned – which shall include assistance with business resilience. Suitably qualified and experienced Contractors will be required to demonstrate an ability to help shape services going forward. The Contractor shall provide video and audio feeds of the proceedings of the House of Commons, Sittings of the House in Westminster Hall, and proceedings of the House of Lords on every date on which they sit; the Contractor shall provide video and audio coverage of all Committees as required by the Authority; the Contractor shall support contributions made over video conferencing during any proceedings as required by the Authority. All operational equipment, together with spares will be supplied by the Authority. The Contractor shall be responsible for maintenance including managing any sub-contractors where required by the Authority. The Contractor will be required to set up AV equipment for complicated requirements in meetings, conferences and other events; it is expected that staff of the two Houses will set up AV equipment for most simple meeting requirements. The Contractor shall be responsible for providing sufficient numbers of qualified and experienced personnel to undertake all the operation and maintenance work. The Contractor’s staff will be expected to meet the requirements of the Authority for full security screening and compliance with the procedures for issuing security passes. The contract is anticipated to run for 5 years at an estimated value of between £11-13M with service commencement in April 2022. There will be an estimated 10-week mobilisation period prior to Service Commencement and actual contract award is therefore estimated to be late January 2022.

CPV Codes

• 64228000 - Television and radio broadcast transmission services

Indicators

• This is a one-off contract (no recurrence)
• Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The SQ/ITT documents are accessible via UK Parliament`s e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference [GSV2325] in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12.00 (noon - UK time) on 22/11/2020. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.